Administrative Project Manager Jobs

Dennis Group Canada and IFAB Engineering Partners Ltd. are seeking serious applicants to fill the role of Administrative Project Manager. Work is performed in collaboration with a full complement of designers and engineers from a variety of disciplines. The role is to be an integral part of the project team, helping coordinate projects with a focus on proposal writing, scope changes, RFIs, and shop drawings.

The ideal candidate has experience in the role of an administrative project manager or project coordinator role, or a similar position, and understands the fast-paced world of multi-million dollar projects. Essential skills including outstanding organization skills, attention to detail and unending patience.

We seek people who are proud of their work, and who go the distance to ensure both accuracy and on time delivery. In return, we offer an opportunity to work with a first-class group of professionals, in a vibrant modern office with a culture of openness, transparency, and work/life balance.

Key Responsibilities Include The Following

• Prepare all record documentation;\
• Monitor all necessary documents for the life cycle of the project, including proposal writing, request for information (RFI), change orders, shop drawings, progress draws, substantial performance certifications, and managing document control throughout;
• Assist with office administration duties including scheduling meetings, booking travel arrangements, and acting as first point of contact for in person, email, and telephone inquiries on a scheduled basis;
• Maintain the internal project schedule, updating the documents during the development of the project design;
• Other duties as required
• Coordinate with the extended project team, including Owner’s personnel, other engineers, equipment providers, municipal officials, and authorities having jurisdiction;
• Play a key role in projects by organizing project teams and deliverables from the early stages of proposal writing right through to project closeout;Assist project managers to lead the project team through preliminary design, full engineering permitting, tendering, and construction phases of projects;
• Complete project closeout documents; and

Position Requirements

• Demonstrated ability and interest to work as part of a team;
• Excellent written communication skills;
• Technical background with design or construction would be seen as an asset;
• Desire to develop skills and expand career, ideally into project management;
• Completion of a recognized certificate or diploma in a related field, or equivalent, from a recognized college, university or training institution;
• Experience in a consulting engineering firm is considered an asset but is not a requirement.
• Ability to prioritize and manage multiple simultaneous tasks, and show extended patience when waiting for others to complete their work;
• Strong organizational, and coordination skills, as demonstrated through previous work;

Travel and working conditions

• Work is completed in a newly renovated modern office environment.
• Some travel to local project sites for project meetings is expected.

Together, Dennis Group and IFAB Engineering Partners Ltd are the premier food and beverage engineering and construction management company in Canada. We are a local company with a global footprint that plans, designs, engineers, and builds food plants for major brands. Under the moniker “Better Together”, Dennis Group and IFAB formed a strategic partnership in 2020 based on our shared values and unique focus on exclusively serving clients in the food and beverage production industry.

We offer competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life, disability insurance, group retirement, as well as bonus, profit-sharing, and group retirement match opportunities. We have a strong focus on work-life balance and offer a flexible work environment through our Connected Workplace program.