Site Administrative Assistant Jobs

Click here to apply as an internal applicant.
Req ID: 161721
Company: Nova Scotia Health
Location: Western Zone, Soldiers Memorial Hospital
Department: OPWZ Facility Management SMH NFS
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 8-Aug-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Site Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, site employees and physicians. The Administrative Assistant also provides support to Soldier Memorial Hospital (SMH) based managers and physicians as needed; including Site Telehealth Coordination Time Administrator role for payroll preparation and administrative support to various initiatives/ committees as related to the Site Manager’s position.
The Administrative Assistant ensures that the principles and practices that guide Nova Scotia Health such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.
About You
We would love to hear from you if you have the following:

• Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes
• Commitment to promoting a culture that supports safety, ethical practices and organizational health
• Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making
• Demonstrated accountability, initiative, and ability to work independently
• Knowledge of computers is essential with proficiency in word processing, database management, SAP, SharePoint, spreadsheet programs and familiarity with email, Internet and Telehealth technology
• Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities occur
• Accurate keyboarding skills with a minimum speed of 60 wpm
• Demonstrated commitment to ongoing learning and professional development
• Ability to use Microsoft Windows and all components of Microsoft Office
• Demonstrated strong interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
• Ability to independently compile reports and presentations, utilizing appropriate computer software
• Graduate of a recognized office administration/ secretarial program required
• Minimum three (3) years’ experience in an administrative support position required
• Demonstrated knowledge of NSH programs, functions and organizational structure
• Demonstrated planning, organizing, prioritizing and time management skills
• Demonstrated ability to maintain confidentiality

A Skills test will be included as part of the selection process
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Travel to various sites may be required
• Permanent, full-time position. 100% FTE; 75 hours bi-weekly
• Shifts include days, evenings, and weekends

Compensation and Incentives
$21.58 - $26.98 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. (Permanent Long Assignments Only)
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
Follow Us!
https://www.facebook.com/NovaScotiaHealthAuthority/
https://www.instagram.com/novascotiahealthauthority
https://www.linkedin.com/company/nsha/
https://twitter.com/healthns