Administrative Manager Jobs

Position Details

Position Information

Position Title Administrative Manager

Department/Unit Collaborative Clinical Learning&Res

Location Halifax, Nova Scotia, Canada

Posting Number S293-23

Employee Group DPMG

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Part Time

Full-time Equivalency (FTE) 0.5

Salary $58,103 - $77,730 per annum (prorated to $29,052 - $38,865 for the 0.5 FTE)

Classification ADM-05

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Centre for Collaborative Clinical Learning & Research (C3LR) provides space and resources for experiential learning and research. The C3LR offers innovative educational opportunities for multi-health discipline, uniprofessional, and interprofessional education through simulation, interprofessional collaboration, and innovative pedagogies that lead to improved transition of graduates to their professional practice areas. Reporting to the C3LR Director

Key Responsibilities

• Establish and recommend operational plans for the C3LR (human resources administrative processes, recruitment, finance, inventory, , etc.). Develop policies and procedures related to operational plan and needs for future accreditation.
• Confirm and sign off on invoices, deposits, cheque requisitions, travel claims, journal entries, and purchase orders.
• Direct and supervise administrative staff and casual student positions. Hire, train and manage performance as needed.
• Set and enforce consistent standards for office furniture and equipment. Monitor equipment allocations and requirements on an ongoing basis. Oversee lease agreements and equipment inspections.
• Manage the C3LR operating budget and conduct fiscal reporting in collaboration with the Director. Report on performance of budget and perform audits, resolve discrepancies as required.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in Commerce/Business with approximately five years of related progressively responsible experience in organizational, supervisory, and financial management (or equivalent combination of training and experience).
• Knowledge of accounting and budgeting methods.
• Proven analytical skills, effective communication (verbal & written), attention to detail, interpersonal skills, and the ability to work effectively in a consulting and collaborative capacity.
• Demonstrated ability to exercise initiative, work independently and in a team environment, manage multiple priorities and implement process improvements.

Assets

• Experience in a unionized environment with supervisory responsibility.
• Simulation or healthcare experience.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Service
• Communication
• Adaptability
• Knowledge & Thinking Skills
• Respect & Inclusion

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 07/21/2023

Close Date 08/04/2023

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/14306