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Administrative Assistant Iii, Division Of General Surgery, Ambulatory Surgical Care
Company | IWK Health |
Address | Halifax, Nova Scotia, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-08-24 |
Posted at | 9 months ago |
Click here to apply as an internal applicant.
- Assistance with coordinating operative schedules for surgeons, scheduling operations, which may involve collaborating with other services.
- Coordinating and scheduling surgeries which includes liaising with families, internal/external depts, hospitals and agencies.
- Answering telephone calls, relaying messages and referring calls with follow-up as appropriate.
- Maintaining and organizing the surgeons’ schedules using Outlook.
- Preparing purchase requisitions, cheque requisitions, and petty cash vouchers.
- Coordinating travel arrangements including booking and expense recovery, as requested.
- Provide Administrative support for the Pediatric Surgery Residency Training Program (training to be provided) and coordination of “Off-Service Residents” working with the Pediatric Surgery team.
- Maintaining the General Surgery care team’s communications. Actively anticipating and troubleshooting problems.
- Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.
- Dictation, word processing and database entry.
- Attending meetings, taking, producing and distributing minutes, as required.
- Completing correspondences and records for computerized medical billing.
- Establishing and maintaining office filing system including processing incoming/outgoing mail.
- Preparing/typing/transcribing reports, managing all correspondence, photocopying and distributing accordingly.
- Demonstrated strong time management, analytical, and problem-solving skills required.
- Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
- Successful completion of a medical terminology course required.
- Demonstrated excellent organizational skills, strong communication (verbal & written) and interpersonal skills required.
- Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on candidates)
- Excellent judgment and discretion in handling confidential and/or sensitive information required.
- Graduate of a recognized Office Administration Program required.
- Experience with Community Wide Scheduling and surgical booking an asset.
- Experience in computerized medical billing applications preferred.
- A combination of equivalent education and experience may be considered.
- Demonstrated high regard for quality, accuracy, and attention to detail required.
- Experience with university educational administration an asset
- Competency in other languages an asset
- Functions effectively in a stressful environment with multiple deadlines and concurrent activities required.
- Demonstrated flexibility to meet workload demands required.
- Minimum 1-year related administrative experience required. Three (3) years is preferred
- Proven ability to act decisively and to exercise a high degree of initiative and self motivation is required.
- Demonstrated ability to work well with others and in a collaborative, interprofessional team required.
- Demonstrated ability to prioritize workload demands required.
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