Administrative Assistant - Canada

Job Title: Administrative Assistant

Location: Emerald Park, SK

Reports To: Director Operations

Summary

Receive visitors to building, assist manager/ director with daily task, data entry and analyzing, creating spread sheets, documents, and power point presentations. Working with employees to on board. Resolve customer issues with clients. Invoicing, financial calculations, generating reports.

Qualifications

Essential Duties and Responsibilities

• Create word documents, spread sheets, and PowerPoint presentations.
• Manage Business programs, Phones packages,
• Write and respond emails on behalf of the organization.
• Input and Analyze field data.
• Process new employees, create identifications cards, submit new hire information.
• Handling and assisting with document distribution and other administrative projects and responsibilities
• Assist managers and directors with daily task.
• Creating and maintain filing systems.
• Facilitate customers with documents, certifications and information requested.
• Organize, plan company, functions, programs, travel.
• Helping company employees with internal and external research projects.
• Arranging and attending meetings as required.
• Handling and assisting with document distribution and other administrative projects and responsibilities.
• Relay employee issues and information to HR staff.
• Generate weekly reports on productivity.

Skills Qualifications

• Experience writing and delivering communications to other departments
• Excellent interpersonal, oral, and written communication skills
• Strong attention to detail
• Ability to complete a high volume of work within deadlines
• Ability to work independently and as part of a team
• Ability to work with little supervision and the ability to take initiative
• Excellent organizational and time management skills
• Good problem-solving skills

Competencies

• Responds well to questions
• Oral Communication
• Participates in meetings.
• Listens and gets clarification

Written Communication

• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Initiative

• Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed

Quality

• Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Safety and Security

• Observes safety and security procedures; Reports potentially unsafe conditions.

Attendance/Punctuality

• Is consistently at work and on time; Arrives at meetings and appointments on time.

Dependability

• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Education and/or Experience

One year certificate from university or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

Proficient in Microsoft Office Software including Excel, Word and PowerPoint, Teams, WebEx, Outlook.

Ability to learn and navigate new computer software quickly.

Certificates, Licenses, Registrations

Valid Driver’s Licenses

Other Qualifications

Demonstrates Core Values: Integrity, Customer Focus, Safety, Respect, Excellence, Flexibility, Efficiency, and Ownership

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and stand; use hands to finger, handle, or feel and stoop. The employee is occasionally required to walk; reach with hands and arms; climb or balance; talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 10 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mainly office environment some travel to other provinces or out of country may be required.

While performing the duties of this Job, the employee is occasionally subjected to moderate noise (examples: business office with computers and printers, light traffic)