Administrative Assistant Jobs

This position is for a part-time contract position.

I am looking for someone to assist me with a variety of tasks while I continue to grow my psychotherapy clinic and personal career as a psychotherapist/ social worker.

The ideal candidate is very organized, focused and efficient. They have excellent communication skills, an ability to take initiative, work largely independently, and prioritize daily tasks. They are a creative thinker and problem solver, and an enthusiastic communicator.

Our practice aims to be highly accessible, inclusive and forward-thinking- I am looking for someone who supports an anti-oppressive framework, meaning they are able to warmly and authentically welcome all humans from all walks of life who are looking for services in our clinic. An ability to communicate with warmth and compassion, as well as a good level of comfort with dealing effectively with late payment issues/ enforcement of our cancellation policy is essential.

Connected Counselling Services is committed to being good neighbours in our community, with a strong focus on and a commitment to continued growth in providing a work environment that is diverse and inclusive, to meet the needs of an ever-shifting and diverse clientele. We warmly and eagerly welcome applications from humans who are BIPOC/ 2SLGBTQIA+ and any other walks of life. If you have the necessarily skills, attitude and qualifications, or you are eager to develop them, you are welcome to apply for this position!

Responsibilities

• Planning and coordinating social media
• Develop and maintain office administration systems to improve efficiency and book-keeping
• Handle and coordinate all intakes, bookings and payments with clients
• Ensure all billing is up to date with insurers and clients
• Schedule and confirm meetings and other appointments for clinical director
• Provide ad hoc support virtually as needed

Qualifications

• Willingness to learn
• Proficient in Microsoft Office suite
• Ability to manage stress and workload independently
• Strong interpersonal, customer service and communication skills
• Ability to multitask, and ask for help when needed
• College or Bachelor's degree, or equivalent experience