Administrative Assistant Jobs

Mindful Therapies, a private mental health clinic, is seeking an in-person qualified office administrator/receptionist for its Kentville, NS location. We are a group of Psychologists and Social Workers who strive to provide a high quality of mental health care across Nova Scotia. We are a close-knit and stable team that care deeply about serving our clients. This is a quiet work environment where quality is valued over quantity. Applicants should have a desire to grow with the company long-term, starting with 20-30 hours a week and working up to full-time hours.

Mindful Therapies offers in-person therapy in both Dartmouth and Kentville, as well as virtual care to anyone in Nova Scotia. We work mainly with adults who have a range of issues such as depression, anxiety, work related stress, family difficulties, and more. We also have a large focus and concentration on helping first responders including Police, RCMP, and military (current and formerly serving) personnel.

The successful candidate is someone who:

• Has an awareness of, and sensitive to, mental health concerns
• Experience and/or knowledge of Military and Veterans Affairs would be considered an asset
• Has experience and is familiar with 3rd party billing (e.g., Blue Cross)
• Have a positive attitude and a strong desire to learn and expand your skills
• Open to learning new things, able to adapt to feedback
• Is supportive of diversity and inclusion
• Effective oral and written communication skills
• Is great with managing their own time for efficiency
• Has experience and knowledge of Microsoft Office Suite (Word, Excel), Adobe, and Mac computers
• Is familiar with online scheduling platform
• Takes initiative, is independent and self-driven
• Is reliable and punctual
• Has administrative training at the post-secondary level
• Demonstrate superior conflict resolution skills by balancing assertiveness and sensitivity
• Demonstrates a high standard of professionalism with clients
• Has a natural and keen attention to detail
• Has excellent customer service and communication skills

Responsibilities of the position:

• Team communication
• Verifying insurance and insurance billing information and processing
• Checking patients in and out after being seen at the clinic
• General office maintenance
• Data entry and filing as needed
• Scheduling and adjusting appointments for multiple clinicians
• Writing formal letters, memos
• Assist clinical staff
• Opening and closing of the clinic
• Receiving payments
• Ordering of supplies for the clinic
• Taking calls, and addressing client requests

Job Types: Full-time, Part-time, Permanent

Part-time hours: 20-30 per week

Salary: $18.00-$22.00 per hour

Benefits:

• Extended health care
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Evening shift

Work Location: In person

Application deadline: 2023-08-14

• Expected start date: 2023-08-28