Administrative Assistant I (Tft 1.0) [Von Canada]

Requisition Details

Employment Status: Temporary, Full Time (1.0 FTE)

Program Name: Branch Operations

Number of Hours Bi-Weekly: 75

Work Schedule: Mon - Friday 8:30 AM - 4:30 PM

Anticipated End Date: March 2024

On-Call: No

Job Summary

The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities May Include

• Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports, and other documents as directed
• Manages filing systems for all client and general files, ensuring accuracy, security, and confidentiality.
• Schedules and organizes meetings and appointments as requested.
• Answers general inquiries regarding the VON organization with informed and satisfactory responses.
• Responds to messages from the answering service as required.
• Orders supplies, receives and maintains an inventory of required supplies.
• Performs other duties as assigned.
• Collaborates with teams to organize logistics for special projects, and events.
• Inputs relevant information and produces reports, statistics and data as directed for the efficient operation of the function.
• Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
• Assists in the production of newsletters (including a collection of material, typing/formatting, and photocopying/printing) and in standardizing processes and forms.

External And Internal Relationships

• Communicates regularly and follow up with employees, managers and corporate services staff.

Education, Designations, And Experience

• Proficiency in Windows OS and MS Office Suite programs
• Experience with scheduling software and Procura is considered an asset
• Post-secondary education in office administration, Activation Coordinator, Social Service Worker, or a related field or a combination of related relevant experience,

Skill Requirements

• Excellent customer service skills
• Ability to maintain confidentiality at all times
• Strong organizational skills with an ability to prioritize and multi-task
• Able to work both independently and within a team
• Excellent oral and written communication skills
• High level of accuracy and attention to detail

Other

• The use of Personal Protective Equipment (PPE) may be required
• Must have personal vehicle and possess both a current driver's license and proof of vehicle insurance
• Criminal records and vulnerable sector check

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details