Administrative Assistant Jobs

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Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com

Purpose

To provide administrative support to the Project team.

Responsibilities

• Prepare and distribute meeting agendas and minutes;
• Coordinate meetings including sending calendar invites, booking meeting rooms and equipment, as well as catering (if required)
• Source internal and external documents;
• Use automated office systems to facilitate project research and meet work deadlines;
• Liaise with Senior Project Manager and other staff to obtain information for special projects;
• Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval;
• Project reporting;
• Coordinate the tender process for new projects including; preparation of documents according to company style guidelines, word processing, document formatting, following up on outstanding requirements, proofreading (one word), document presentation including binding;
• Filing – both hard and soft copies, maintain a register for easy reference.
• Coordinate travel arrangements for project staff;

What You Will Bring

Technical and Industry Experience:

• Strong communication skills, in particular written communication and grammar;
• Previous experience in an Engineering environment will be highly regarded;
• Willing to work overtime to meet project deadlines
• Written/oral communication skills in French would be an asset.
• Well organized with the ability to keep a multitude of tasks, documents and processes in an organized system;
• Be flexible to work on a wide variety of projects, tasks and assignments, combined with changing prioritization;
• Typing speed of at least 50 wpm;

Required

Education – Qualifications, Accreditation, Training:

• Minimum 5 years experience as an Administrative Assistant ideally with a background in tendering.

Preferred

• Proficiency in MS Office Suite: Word – Advanced, Excel – Advanced, Visio & PowerPoint – Intermediate.

What we offer you

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

We are committed to providing accommodations in all parts of the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. If you require any accommodation, we will work with you to meet your needs.

If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.

Company

Worley

Primary Location

CAN-ON-Kingston

Job

Administrative Support

Schedule

Full-time

Employment Type

Employee

Job Level

Experienced

Job Posting

Jul 26, 2023

Unposting Date

Aug 9, 2023

Reporting Manager Title

Manager, Facilities