Communications Assistant TFT Jobs

Salary is commensurate with qualifications and experience. To apply, please send your resume to

• Strong written and verbal communication skills

The Communications Assistant will be responsible for:

• Designing and drafting communications products (print and online), including ads, event

posters, householders and mailers, greeting scrolls, email updates, pamphlets, and digital

• Managing and writing on various social media channels (including WeChat)

Print and sort client letters and distribute to Case Managers

Build Case Manager schedules (appointments, coverage)

When required, assist Records Clerk with archiving, scanning and sorting mail for filing

Manage ERO stats on spreadsheet and update ERO monthly on outstanding complaints

Over one year up to and including two years related experience

Knowledge of general office equipment - printers, fax machines, photocopiers, switchboard, calculators, etc

Post-secondary education in office administration, office information technology or a related field or related relevant experience

Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.

Communicates regularly and follow up with employees, managers and corporate services staff.

Experience with scheduling software and Cognos is considered an asset

Experience with a unionized environment is considered an asset.

Excellent oral and written communication skills

Supports the region's senior leadership team with scorecard tracking and measures, highlighting inconsistencies and deficiencies for management analysis and action planning.

Prepares and reports data monthly for all KPI metrics for RED, District Executive Directors (DEDs), Senior Managers, Care and Service Managers.

Supports RED or Senior Managers with tracking of data and action plans for any quality improvement initiatives.

Post-secondary education in a relevant field of study.

3-5 years of experience with an environment similar to VON, e.g. health care, nursing, non-profit service, social service, or charitable organization.

Knowledge of government funding, priorities and policies in health-related service delivery

Thorough understanding of general accounting principles, financial reporting, municipal financial management and auditing requirements along with excellent analytical and evaluation skills

Undertakes various financial studies and/or analysis projects to facilitate management decision making, as assigned

Excellent project planning skills, strong interpersonal skills, ability to manage complex and conflicting priorities, practical approach to problem solving

Gathers information to assist in conducting cost/benefit, risk, trend analyzes and prepares forecasts for business cases

Assists in the completion of subsidies, grants and reporting requirements for Norfolk County including gathering and cross-referencing all supporting data.

Liaise with Auditors and Ministry staff in completing reporting requirements

Attends immunization clinics, is available to perform all functions in COVaxON and supports team members completing data entry.

Other reasonable duties as assigned and identified by the Program Manager, Infectious Diseases

Post-secondary education in business/administration considered an asset

One year related work experience

Experience using COVaxON will be considered an asset

Strong computer skills with the ability to use software such as Microsoft Excel, web-based applications and program databases

Post-secondary education in business/administration or health-related field

Two years’ related work experience considered an asset

Experience using COVaxON will be considered an asset

Previous experience of working in a unionized environment and adhering to collective agreements is considered an asset

Provides clerical support at community clinics including entering personal health information into the COVaxON medical records database, as needed

Provide training to other team members on tasks pertinent to the COVID-19 vaccine program to build team capacity

Supports the region’s senior leadership team with scorecard tracking and measures, highlighting inconsistencies and deficiencies for management analysis and action planning.

Prepares and reports data monthly for all KPI metrics for RED, District Executive Directors (DEDs), Senior Managers, Care and Service Managers.

Supports RED or Senior Managers with tracking of data and action plans for any quality improvement initiatives.

Post-secondary education in a relevant field of study.

3-5 years of experience with an environment similar to VON, e.g. health care, nursing, non-profit service, social service, or charitable organization.

Knowledge of government funding, priorities and policies in health-related service delivery

Post-secondary education in office administration, Activation Coordinator, Social Service Worker, or a related field or a combination of related relevant experience,

Manages filing systems for all client and general files, ensuring accuracy, security, and confidentiality.

Communicates regularly and follow up with employees, managers and corporate services staff.

Experience with scheduling software and Procura is considered an asset

Excellent oral and written communication skills

Strong organizational skills with an ability to prioritize and multi-task

Max Bell School of Public Policy

Assist with public outreach and events promotion

Produce visual and video content for the School's website and social media

Working knowledge of content management systems (e.g., WordPress), web analytics an asset

Strong organizational and project management skills, attention to detail

Maintain and update content on websites and intranet (WordPress andSharePoint experiencewould be definite assets)

A higher education degree that includes formal communications training

Minimum two years related experience

Working knowledge of email marketing software (e.g, Constant Contact)

Maintain and administrate the Omni RIM database which includes creating/preparing new files, changes to existing files, printing Records Management usage reports

Over one year and up to two years related experience

Basic knowledge of the principles of health promotion is an asset

Keyboarding skill of 45 wpm with 80% accuracy (confirmed through testing process)

To provide support to various programs across the Health Unit as needed

To assist all external and internal customers in a friendly, positive, professional and time sensitive manner

Demonstrated skills of budget management and financial reporting

Excellent time management, organization and administrative skills

Develop work schedules for contractors, staff and equipment for daily, weekly, monthly and yearly management activities

Community college diploma in Recreation and Leisure Services, Sports Management or related equivalent discipline

Cemeterian™ Operations and Management certificate

Training in Legal Awareness and Municipal Risk Management an asset

Assist with goose management program

Responsible for duties related, but not limited to, horticultural operations within Marina (i.e. grass cutting, weed eating, general landscaping)

Responsible for aquatic weed pick up (including removal of debris from marina waterways)

Graffiti removal from buildings and structures

Assists seasonal/transient boaters to tie up and cast off from mooring well

Responsible for fuel dock services (adhere to Marina pump out and fueling procedures when servicing boaters); pump out boater waste tanks

Strong time management skills and ability to communicate clearly with clients from diverse cultural backgrounds.

Working knowledge and experience with creative media.

Provide back-up support to main reception and cover daily breaks of the front desk clerk.

Demonstrated administrative or customer relations skills.

Proficiency in computer skills including MS Office Suite, comfortable using online platforms and with conducting internet research.

Strong organizational and planning skills.

Exceptional written and verbal communication skills with experience in minute-taking,

Other ad hoc duties as directed by the Communications and Engagement Manager.

Must be organized and possess administrative skills,

Knowledge of nłeʔkepmx cultural values, and willingness to learn nłeʔkepmx protocols, beginner nłeʔkepmxcín, and,

Related experience in communications and/ or marketing is an asset,

Supports the communications department in the development and implementation of strategic communication and proactive community engagement initiatives,

- Be detail-oriented and excellent at time management

- Be comfortable and productive working remotely with their own computer, vehicle, and cell phone.

We’re hiring a Communications Assistant. This is a part time, contract position, for August 14-October 17.

- Love social media content creation and online storytelling

- Be passionate about arts & culture and live events

Looking forward to meeting you!

Other responsibilities assigned by manager.

Manage production of written communication and coordinate product updates on the website.

Lead production of merchandise and manage the dealer portal.

1-2 years of experience in a similar role

Excellent organizational and communication skills

Assist the Communications Lead in developing the annual communication plan.

Five (5) years of progressive administrative experience at the senior management level in a health care organization.

Reports risks with causes, impacts or mitigations beyond scope of responsibility to management.

Knowledge of standard office administrative practices and procedures.

Accurate keyboarding skills at a minimum of 45 wpm.

Excellent communication (verbal, written & listening) skills.

Demonstrated organization, record keeping, problem solving and decision-making skills.

Demonstrated attention to detail and time management skills

Excellent communication skills, both oral and written

Good working knowledge of Microsoft Suite (Word, Excel, Outlook, PowerPoint)

Knowledge of Social Media Networking applications such as Twitter and LinkedIn

Website & social media development/maintenance.

Compile announcements into bi-monthly (2x per month) newsletter via Mailchimp.