Administrative Assistant (Ft) Jobs

We are seeking an upbeat, friendly, and efficient individual to join our team as an Administrative Assistant.

Project Ploughshares was founded in 1976 as the peace research institute of The Canadian Council of Churches, with a focus on disarmament efforts and international security, specifically related to the arms trade, emerging military and security technologies, nuclear weapons, and outer space.

Position Type: Full-time permanent

Location: Waterloo, Ontario

Starting Date: As soon as possible.

Starting Salary: $46,303 - $47,691 (Based on experience)

Salary Scale: $46,303 - $64,092 per year

Benefits: Pension, group benefits, and paid time off

Position Summary

Reporting to the Director of Operations, the Administrative Assistant is responsible for:

• Providing general clerical support.
• Reconciliation of monthly donations and credit card donations.
• Maintaining positive donor relationships and general office management.
• Providing administrative support to the Directors and other staff.
• Making travel and meeting arrangements, with catering services arranged as required.
• Data entry and maintaining our Raiser’s Edge database records, including receipting, and producing mailing data using queries for fundraising and publications.
• Backup support for Donor Services Administrator.
• Maintenance of office equipment and replenishing of office supplies.
• Responding to the organization’s main phone, and email, answering general inquiries and forwarding other inquiries to other staff as appropriate.
• Data entry and recordkeeping for accounts payable using Financial Edge.

Qualifications

• Previous experience with Raiser’s Edge and Financial Edge software or similar fundraising database software is preferred.
• Proven experience with Microsoft Office, particularly with Word, Excel, and Outlook.
• Interest in peace and security issues.
• Comfortable working with ecumenical networks and faith communities.
• Excellent oral and written communication skills, demonstrating professionalism and a positive attitude, using sensitivity and tact with all interactions, with appropriate confidentiality.
• Demonstrated ability to take initiative and to organize and prioritize work to meet deadlines.
• Post-secondary education in office administration or at least 3 years’ relevant experience,

Application Procedure And Deadline

Applicants must be Canadian citizens or have residency status with eligibility to work in Canada. We recognize the value of a diverse team, with different backgrounds and experiences making us stronger as an organization.

Applications Should Be Emailed With a Cover Letter And Résumé With Names, Addresses, And Telephone Numbers (indicating Home Or Business) Of Three References By Monday, July 24, 2023, To

Matthew Pupic, Director of Operations

Project Ploughshares

140 Westmount Road North, Waterloo ON N2L 3G6

[email protected]

While we thank all candidates for their interest, only those under consideration will be contacted.

More information on Project Ploughshares can be found at www.ploughshares.ca.