Administrative Assistant Jobs

We are seeking an Administrative Assistant to assist with the general operations of the project and services team. As a quick-learner and self motivated individual, you will play a key role in maintaining accurate documentation, handling data-entry, and providing administrative support.
If you are detail-oriented, computer-savvy and thrive in a dynamic environment, we welcome you to apply to this position and join Canada's leading and growing integrated multi-trade company!
To start ASAP
Monday-Friday
7:30-4pm
Advantages

• Monday-Friday
• Free parking on site
• 7:30-4pm
• Opportunity to join a dynamic team
• Long-term contract

Responsibilities

• Monitor all work in progress (WIP) and work with support team and Business Unit Managers as required to ensure work does not exceed 60 days.
• Work with dispatcher to ensure maintenances and quoted repairs are completed within the month they are scheduled.
• Assist with vendor set-up and maintaining a local vendor list
• Assist the service team to arrange filing system
• Support the general operations of the project and service team
• Assist in maintaining documentation for authorization (purchase orders, letter of intent, signed contract, signed-back quotations and proposals)
• Assist in maintaining process and training documentation as they related to projects, contracts, billing, and dispatch
• Obtain health & safety documentation including WSIB, WHMIS, security clearances and insurance certificates
• Work with inside sales to ensure documentation is current. Documentation includes resumes, project descriptions, project references.
• Complete payroll and time summary entries to ensure the field team hours are submitted on time.
• Assist with data entry and tracking for purchase cards, purchase orders, and accounts payable.
• Support the Coordination and the completion of scheduled and unscheduled project, service and maintenance work through field technicians and sub-contractors to meet service quality and responsiveness targets.

Qualifications

• Must be extremely organized and able to multi-task
• Bilingual (English and French) is considered a strong asset
• Strong ability to meet tight deadlines
• Strong knowledge of computer applications such as Microsoft Office Suites
• Must be able to handle a large workload, strong time management skills

Summary
If you think this ad is speaking to you, apply now! This position is to start ASAP
Send your resume directly to us [email protected] AND [email protected] or call us at 613-726-0220 option 1 to learn more!
All applications will be reviewed but only qualified candidates located in Ottawa will be contacted. Thank you so much for your interest and we look forward to meeting you!
Emilie and Lisa
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.