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Administrative Assistant Ii, Mha
Company | IWK Health |
Address | Halifax, Nova Scotia, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-08-13 |
Posted at | 10 months ago |
Click here to apply as an internal applicant.
- Prepares statistical reports as required.
- Coordinates appointments and schedules for various clinicians within the service.
- Types/transcribes, edits, reports, correspondence, photocopies, faxes and distributes accordingly
- Coordinates and attends meetings, records and produces minutes as required.
- Acts as general administrative support to members of the team.
- Responds to patient inquiries.
- Prepares cheque requisitions for reimbursement; purchase requisitions for invoices; and accounts payable for Finance
- Books / coordinates events and meetings (including rooms & equipment set up).
- Processes incoming/outgoing mail.
- Maintains a high degree of confidentiality with all issues.
- Actively anticipates and troubleshoots problems.
- Provides coverage for the Garron Centre Admin in their absence (vacation/sick/appointment time)
- Answers phone calls, relays messages, and refers calls with follow up, as appropriate in a timely manner
- Provides reception duties and patient registration duties for patient visits.
- Maintains Team/Service communication.
- Other related duties as assigned
- Ability to use Visio, an asset
- Minimum of a High School Diploma or G.E.D. required.
- Keyboarding speed of 60 w.p.m. an asset
- Team player with strong interpersonal skills and flexibility in meeting workload demands required.
- Minimum of six (6) months related administrative experience required; three (3) year’s experience preferred.
- Graduate from a recognized Secretarial or Office Administration diploma program required.
- Demonstrated knowledge of medical terminology an asset.
- Experience in MEDITECH, SAP, CWS, Access eForms, and/or data entry required
- Demonstrated initiative, self-motivated and able to work with minimal supervision required.
- Competencies in other languages an asset
- Advanced working knowledge of MS Office programs required
- Proven attention to detail, excellent organization, prioritization and analytical skills required.
- Knowledge of MHA program, CAPA, community resources an asset.
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