Administrative Coordinator Jobs

The Ontario Disability Employment Network (ODEN) is looking for detail-focused, patient, and supportive, as well as technically astute administrative professional to join our team and drive Disability Inclusion in Ontario’s Workforce.

Position:Administrative Coordinator

As an Administrative Coordinator you will:

• Develop and manage surveys and quality assessments E.g., Survey Monkey
• Prepare, format and write reports including tracking social media metrics and providing monthly reports
• Relay messages, record details and refer to appropriate individual as well as personally responds to routine calls
• Post social media content as approved by CEO (Chief Executive Officer) and/or Director
• Participate fully in the promotion and/or delivery of ODEN initiatives such Rethinking Disability Conference, ODEN Biz Connect Leader Series, ODEN Connection events, etc.
• Research suppliers, get quotes, book meeting space, etc. to support the work of the project
• Provide technical support to team members (e.g., assist with PowerPoint presentations, introductions to new technologies, etc.)
• Booking travel and meeting arrangements for all staff and events in the project
• Attend all project meetings, record minutes, and provide routine notetaking as required
• Screen and respond to inquiries from the public, clients, suppliers, staff, and external agency representatives
• Prepare administrative and funder reports
• Schedule trainings and meetings for the team, including the registration page(s)
• Update website and social media outlets as necessary
• Maintain the database of trainings, CRM system, and other record/statistical databases
• Prepare all training materials and documentation for Trainers (e.g., Participant binders, handouts, registrations, certificates, etc.)
• Create forms, templates, format and update documents and materials

You are someone who is:

• Passionate about increasing employment opportunities for people who have a disability
• Proficient in a multi-task and multi-need environment
• Has demonstrated knowledge of general office procedures
• Has strong administrative and organizational skills
• Has good understanding of computer networks, hardware, and software
• Able to follow through on projects and required daily tasks

Minimum Qualifications:

• Must be proficient with Zoom, RingCentral, CRM databases (Salesforce, Maximizer etc.) and able to learn new platforms/applications quickly
• Bilingual French and English is an asset
• Must have a functioning office set-up including computer, printer/scanner, web camera and basic headset/microphone, and access to a tablet or laptop during travel
• Experience working with the public and maintaining good client relationships
• Ability to access reliable transportation
• 3+ years of related office administration experience
• Advanced computer competency with MS Office 365 applications (Word, Excel, PowerPoint, Outlook, SharePoint, MS Teams)
• Demonstrated history of excellent customer service

What we bring:

ODEN is small but mighty. We are a strong team of professionals dedicated to high quality, professionalism, and a commitment to impacting change. We believe that work is purposeful, but we strongly respect and expect a work-life balance.

We have a comprehensive health benefit plan for employees, provide retirement savings contributions, access to professional development opportunities and vacation allowance. We work from home, except when we are working in organizations, businesses, and board rooms.

At ODEN we are committed to an accessible, diverse, and inclusive work environment, where all employees are valued, respected, and supported. We encourage applications from candidates with a variety of lived experiences, especially candidates who have a disability.

If you are qualified for this role and want to join an excellent team, please submit your application [email protected].

If you require assistance to complete the application, please contact us [email protected] discuss your accommodation requirements.

Application deadline is July 7, 2023 @ 4pm ET.

Please note this position is a contract position ending January 2026.

Download Administrative Coordinator .