Administrative Coordinator - Mro

Basic Purpose of Position: Administrative Coordinator MRO

This position provides administrative support in Halifax to the Director, JTS MRO Operations and his/her team.

Key Responsibilities

• Coordinate Business Travel including booking hotel and flights.
• Monitor and report on Read and Sign memos, CAPA review and Dashnoard updates
• Maintain, update and manage calendar for Director JTS MRO.
• Responsible for the gathering of information and issuing of the JTS Now Monthly Newsletter.
• Order supplies and monitor the expense for JTS group – Jazz & JTS giveaway items and employee recognition items.
• Maintain and up-to-date training record for JTS employees.
• Compile and format mobility updates and send through Comply to the Maintenance Employees and track their compliance.
• Own certain DLs (distribution lists) and keep them up-to date.
• Code and approve invoices through Ariba System.
• Monitor and time track for JTS group (ATS and Management employees) using Kronos system.
• Compile and send out memo and crew updates through Jazznet Message Centre to the Maintenance Employees.
• Other related duties as assigned.
• Responsible for JTS Seniority List and JTS union quarterly billing.
• Support and backup to Administrative Assistant position in Heavy Maintenance
• Delegate for signing HIAA (Halifax International Airport Authority) security forms and holder of visitor passes.
• Responsible for JTS Intranet pages and is responsible to ensure all links are updated and working.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
• Schedule meetings, book meeting rooms and help with all meeting types within the group.
• Provide administrative support to Director MRO Operations and key managers in JTS MRO.
• Coordinate, attend and take minutes for JTS union grievance meeting, monthly meeting and UMHQ meetings as requested.
• Coordinate, attend and take minutes for weekly management meeting, includes monitoring and tracking action items.
• Assist Heavy Maintenance Production Control in daily work order requests and produce aircraft work order hours for each aircraft release out of service when requested.
• Execute all OT calls for JTS unionized group through the Send Word Now process.
• Manage projects as assigned.

Qualifications

• Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, PowerPoint and FrontPage.
• Must have at least 3 years of experience working in an office environment.
• Knowledge of Maintenance environment and airline operational experience will be considered an asset.
• Candidate must be able to maintain high level of confidentiality in this role
• Candidate must be well organized, manager time effectively, prioritize multiple tasks and meet deadlines.
• Must have the ability to obtain a Restricted Area Identification Card (RAIC).
• High School Diploma or equivalent is required and Post-Secondary education an asset.
• Candidate must be proficient working in internet/intranet and network environment.

We strive to hire candidates with diverse abilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [email protected] if you require an accommodation during the recruitment process.

Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.

Apply by Date

Aug 5, 2023

Primary Location

CA-NS-Halifax

Schedule

Full-time

Job Type

Temporary

Term in Months

6

Shift

Days

Number of Openings

1