Administrative Coordinator Jobs

The Administrative Coordinator works directly with the project team to ensure all project documents are prepared and organized for scheduled dates and completed in accordance with contract terms.

Job Details

• Update & maintain project management program.
• Collect completion slips from Builder Teams.
• Ensure internal and external deadlines are met consistently.
• Collaborate and keep the lines of communication open when working with team members to keep schedules up to date and accurate
• Process orders on a timely basis before projects go out.
• Data entry and set up of purchase orders, change orders, updating construction schedules and product selection entries.
• Assist the Project Teams in updating work orders by assessing work to be completed and actual work done.
• Assist the Project Team in the organization and distribution of project related documents and drawings from the Builders
• Provide administrative support to the Project Team, Receivables Teams and Site Foreman
• Maintain consistent communication with Project Teams to ensure the Project Team is aware of any related changes.
• Document control of all project paperwork and upload digital copies.

Qualifications

• Minimum of 2 years’ experience in a administrative role
• Ability to work independently or in a team environment with multiple stakeholders
• Experience with project management software, specifically Monday.com considered an asset
• Post-secondary education (college/university) an asset
• Ability to work in a fast-paced environment while prioritizing work under strict timelines and being flexible to changing needs
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word etc.)
• Proficiency in the English language – able to effectively communicate both verbally and in writing
• Strong communication and organization skills

The Administrative Coordinator works directly with the project team to ensure all project documents are prepared and organized for scheduled dates and completed in accordance with contract terms.

Job Details

• Data entry and set up of purchase orders, change orders, updating construction schedules and product selection entries.
• Collaborate and keep the lines of communication open when working with team members to keep schedules up to date and accurate
• Update & maintain project management program.
• Ensure internal and external deadlines are met consistently.
• Assist the Project Teams in updating work orders by assessing work to be completed and actual work done.
• Provide administrative support to the Project Team, Receivables Teams and Site Foreman
• Collect completion slips from Builder Teams.
• Document control of all project paperwork and upload digital copies.
• Process orders on a timely basis before projects go out.
• Maintain consistent communication with Project Teams to ensure the Project Team is aware of any related changes.
• Assist the Project Team in the organization and distribution of project related documents and drawings from the Builders

Qualifications

• Minimum of 2 years’ experience in a administrative role
• Experience with project management software, specifically Monday.com considered an asset
• Proficiency in the English language – able to effectively communicate both verbally and in writing
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word etc.)
• Strong communication and organization skills
• Post-secondary education (college/university) an asset
• Ability to work independently or in a team environment with multiple stakeholders
• Ability to work in a fast-paced environment while prioritizing work under strict timelines and being flexible to changing needs

Hours: 7:30am – 4pm

Job Type: Mon-Fri, onsite at 330 Edgeley Blvd

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