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Facilities Administrative Coordinator Jobs

Fleet & Facilities Coordinator Jobs
By Festival Hydro At Stratford, Ontario, Canada
Excellent organizational, project management, communication, and verbal skills with a strong commitment to customer service.
+ WHAT SKILLS & EXPERIENCE YOU’LL BRING
Compliance with legal requirements and the policies, standards, and practices of FHI.
College diploma in building/facility maintenance, and/or minimum 5 years related experience.
Facilities, construction, and fleet vehicle experience a definite asset.
Experience with building maintenance including HVAC, Building Automation Systems (BAS), fire, sprinkler and security systems.
Administrative Coordinator Jobs
By Burlington Economic Development At Burlington, Ontario, Canada
·Post secondary training in Business, Administration, Economic Development and/or equivalent workplace experience.
·3-5 years of relevant experience
·Experience in a customer service or sales environment
·Critical problem-solving skills and ability to look at the bigger picture
·Well-developed interpersonal and written communication skills
·Strong organizational skills to prioritize multiple projects simultaneously and meet competing deadlines
Administrative Coordinator Ii Jobs
By thyssenkrupp At Surrey, British Columbia, Canada
Perform data entry, maintain spreadsheets, and other database information.
Good working knowledge of English, grammar, punctuation, spelling, style, etc.
Knowledge of efficient office procedures
Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
Two (2) years of clerical work experience
Schedule, organize, and prepare meeting agendas and associated materials.
Administrative Coordinator Jobs
By Goldbeck Recruiting At Surrey, British Columbia, Canada
Effective team management and coordination skills.
Collaborates with the Executive Director and Finance and Accounting Administrator to enhance office procedures and practices.
Manages workflow of administration staff, including IT systems and necessary program purchases.
Manages the volunteer administration assistance program and maintains membership records.
Leads and conducts Occupational Health & Safety (OH&S) meetings, documenting minutes and ensuring compliance with CARF requirements.
Updates incident reports, coordinates first aid training, and ensures OH&S standards comply with CARF requirements.
Administrative Coordinator Jobs
By Equation Staffing Solutions Inc At Calgary, Alberta, Canada
Assist with client relationship management and reporting
Perform general administrative tasks such as data entry, photocopying, printing and binding marketing packages, telephone calls, couriers, and mailing
Previous experience in a real estate office environment would be an asset
Working knowledge of Adobe Creative Suite and InDesign would be well-regarded
Strong communication skills, written and verbal
Excellent attention to detail and the ability to manage multiple priorities to meet client deadlines
Facilities Coordinator Jobs
By Hays At Ottawa, Ontario, Canada
Proven experience 1- 2 years in facilities coordination, property management, or a related role.
Identify opportunities for cost savings and process improvements within the facilities management function.
Maintain clear and effective communication channels with employees, management, and vendors regarding facilities-related matters.
High school diploma or equivalent; bachelor's degree in facilities management or related field preferred.
Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Proficiency in MS Office suite (Word, Excel, PowerPoint) and facilities management software.
Finance & Facilities Coordinator Jobs
By Co-operative of Specialty Community Legal Clinics of Ontario At Toronto, Ontario, Canada
•Attention to detail, time management, prioritization and organizational skills.
•Day to day administration of finances, including accounts payable and receivable and cash flow.
•Minimum 2 years experience working in a similar role.
•Demonstrated financial and administrative experience.
•Post secondary education in accounting, business administration or equivalent.
•Great relationship building, collaboration and communication skills.
Facilities Coordinator Jobs
By Fortinet At Burnaby, British Columbia, Canada
Manage facilities data base for space planning & requests
Assist Facilities Manager with a variety of projects
Manage break areas and maintain stock levels for all kitchens
Manage common areas of the building – keeping tables/chairs/hallways in order and clear of debris.
Back-up office manager when on vacation
Superior customer service skills and orientation
Administrative Coordinator Jobs
By District 69 Society of Organized Services At Parksville, British Columbia, Canada
•Experience in Microsoft Office Suite.
•Excellent oral, written, and interpersonal communication skills.
Compensation:$24.00/hour to start (+ Benefits)
Manager of Administration and Client Services,
•Schedules and attends Board and committee meetings; prepares agendas, and records/transcribes minutes.
•Performs administrative and office support tasks, including a variety of clerical duties.
Administrative Coordinator Jobs
By University of Saskatchewan At Saskatoon, Saskatchewan, Canada
Proven problem-solving abilities and conflict management skills
Share knowledge appropriately to allow fully informed decision making by DCC and JSGS colleagues
Assist with monthly reconciliations of a large number of funds as directed by the Finance SBA
Exemplary interpersonal and communication (verbal and written) skills
Exceptional organizational skills with a proven ability to work on multiple projects with competing demands to meet deadlines
Demonstrated working knowledge and understanding of accounting terminology and financial transactions and statements
Facilities Coordinator - Vancouver
By lululemon At Vancouver, British Columbia, Canada
Versatile with capacity and capabilities to manage multiple projects.
Possess organizational, time management, and trouble-shooting competence.
Manage all work order requests from stores
Minimum 1 year experience in facilities maintenance - Strong mechanical aptitude
Working knowledge of retail environment
Superb communication skills – verbal and written.
Administrative Coordinator Jobs
By Peak Performance Human Resources Corp. At Concord, Ontario, Canada
Experience with project management software, specifically Monday.com considered an asset
Update & maintain project management program.
Data entry and set up of purchase orders, change orders, updating construction schedules and product selection entries.
Post-secondary education (college/university) an asset
Minimum of 2 years’ experience in a administrative role
Strong communication and organization skills
Administrative Coordinator Jobs
By SGS At Lakefield, Ontario, Canada
Proven time management skills and a strong attention to detail.
Handling external or internal communication or management systems.
Education: College Diploma or equivalent post-secondary training / experience.
Specific technical skills: Knowledge of good financial administration procedures.
Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads.
Facilities Coordinator (Canada) Jobs
By Give and Go Prepared Foods At Greater Toronto Area, Canada
Assist Facilities Maintenance Manager in developing building systems
High school diploma plus trades training and/or certification or licensing
Minimum 3-5 years of facilities and building maintenance experience
Effective communication skills for the purpose of data relay, exchange, feedback and clarification
Basic knowledge and understanding of Building Automation systems (BAS)
Identifies and develops plans to address deferred maintenance and renewal of
Administrative Coordinator - Mro
By Jazz Aviation LP At Halifax, Nova Scotia, Canada
Coordinate, attend and take minutes for weekly management meeting, includes monitoring and tracking action items.
Monitor and time track for JTS group (ATS and Management employees) using Kronos system.
Knowledge of Maintenance environment and airline operational experience will be considered an asset.
Provide administrative support to Director MRO Operations and key managers in JTS MRO.
Maintain, update and manage calendar for Director JTS MRO.
High School Diploma or equivalent is required and Post-Secondary education an asset.
Administrative Coordinator Jobs
By Rockstar Games At Oakville, Ontario, Canada
Effective time management, ability to multi-task and prioritize.
2+ years of experience providing administrative assistance and office support.
Experience working within the Creative Industries – video games, film, television, music.
Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.
We support the Company’s goals and values, demonstrating them in all work activities and interactions.
Facilities Coordinator Jobs
By Hays At Greater Montreal Metropolitan Area, Canada
2-5 years’ experience in facilities, project, maintenance, or renovation management in commercial real estate
Coordinates and manages moves, adds and change activities.
Obtains and reviews price quotes for the procurement of parts, services, and labor for projects. Manages capital projects.
Strong written and verbal communication skills
Excellent customer service delivery capabilities
$70,000 - $80,0000 (depending on experience)
Administrative Coordinator Jobs
By Richardson Pioneer At Campbellcroft, Ontario, Canada
Knowledge of bookkeeping, data entry experience, and proficiency in Microsoft Office products
Possess an Administrative Certificate/Diploma, or equivalent experience in an administrative role
Excellent organizational and communication skills, and attention to detail
Perform administrative, operational and general office duties
Administrative support to Divisional Office team
An agriculture background is considered an asset
Administrative Coordinator Jobs
By Viterra Canada At Regina, Saskatchewan, Canada
Ensure contractors liability and insurances are up to date and updated in our current computer maintenance management system.
Assist Managers and staff with the completion of corporate credit card reconciliations.
Strong interpersonal and communication skills.
Experience with Nuvolo and Microsoft Project is an asset.
Complete invoicing and purchase orders.
Assist in the administration of project schedules and helps to tracks hours on projects.
Administrative Coordinator - Pierrefonds
By Randstad Canada At Pierrefonds, Quebec, Canada
Optimize the availability of our equipment with our regional service managers
High school diploma and/or DVS in parts sales, an asset, combined with a minimum of 2 years experience in customer service.
Knowledge of industrial and construction equipment
Experience in tool rental is an asset
Participate in the development of our annual fleet plan and ensure the follow-up of the budget
Work with our suppliers and our various partners for the supply of equipment.

Are you looking for an exciting opportunity to join a dynamic team in a fast-paced environment? We are looking for a Facilities and Administrative Coordinator to join our team and help us maintain our office operations. You will be responsible for managing the day-to-day operations of our office, including scheduling meetings, coordinating events, and providing administrative support. If you have excellent organizational and communication skills, and are passionate about providing exceptional customer service, then this could be the perfect job for you!

Overview:

The Facilities and Administrative Coordinator is responsible for providing administrative and operational support to the Facilities and Administrative department. This includes providing administrative assistance to the department, coordinating and managing facilities and administrative projects, and ensuring the smooth running of the department.

Detailed Job Description:

The Facilities and Administrative Coordinator is responsible for providing administrative and operational support to the Facilities and Administrative department. This includes:

• Providing administrative assistance to the department, including scheduling meetings, preparing reports, and maintaining records.
• Coordinating and managing facilities and administrative projects, such as office renovations, equipment purchases, and other projects.
• Ensuring the smooth running of the department by monitoring and responding to inquiries, resolving issues, and providing support to staff.
• Developing and implementing policies and procedures related to the department.
• Assisting with budgeting and financial management.
• Developing and maintaining relationships with vendors and other external partners.
• Ensuring compliance with applicable laws and regulations.
• Performing other duties as assigned.

What is Facilities Administrative Coordinator Job Skills Required?

• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Knowledge of facilities and administrative processes.
• Ability to manage multiple projects simultaneously.
• Attention to detail and accuracy.

What is Facilities Administrative Coordinator Job Qualifications?

• Bachelor’s degree in Business Administration, Facilities Management, or related field.
• At least two years of experience in facilities and administrative management.
• Knowledge of applicable laws and regulations.
• Ability to work in a fast-paced environment.

What is Facilities Administrative Coordinator Job Knowledge?

• Knowledge of facilities and administrative processes.
• Knowledge of applicable laws and regulations.
• Knowledge of budgeting and financial management.

What is Facilities Administrative Coordinator Job Experience?

• At least two years of experience in facilities and administrative management.
• Experience in developing and implementing policies and procedures.
• Experience in developing and maintaining relationships with vendors and other external partners.

What is Facilities Administrative Coordinator Job Responsibilities?

• Providing administrative assistance to the department.
• Coordinating and managing facilities and administrative projects.
• Ensuring the smooth running of the department.
• Developing and implementing policies and procedures.
• Assisting with budgeting and financial management.
• Developing and maintaining relationships with vendors and other external partners.