Project Administrative Secretary Jobs

Proficiency in Microsoft Word, and knowledge of other Microsoft Office Programs.

Fluent language skills (written and oral) in both French and English may be required.

Completion of Medical Terminology course.

Must type 55 WPM under standard tests. Accuracy of reporting is of prime importance.

Ability to effectively work in a fast paced, client oriented environment.

Ability to demonstrate considerable judgment, courtesy, and tact in dealing with the public and other healthcare professionals.

Experience with scheduling and coordination of undergraduate and post graduate medical education program an asset

Minimum of one year clerical experience required

Recent medical secretarial experience in an academic setting is an asset

Experience with research funding applications an asset

Experience with manuscript typing an asset

Previous experience working in a Local Area Network (LAN) environment an asset

Post-secondary education or equivalent work experience

What You Will Bring / Qualifications & Experience

Comprehensive, health and dental benefits program

Manages and meets deadlines and follows up with any tasks required prior to scheduled meetings, and completes required tasks post meetings

Maintain and update all business requirements pertaining to Board/Committee meetings, e.g. Resolutions chart

A working knowledge of corporate governance and board and executive decision-making process

Grade 12, plus two (2) years recent, related experience or an equivalent combination of education, training and experience.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Work in a team-based environment and provide secretarial and clerical support for the designated program.

Organize new staff onboarding, coordinates orientation, attendance to mandatory courses, and access to computer and database systems.

Compile reports, enter data into computerized database system, maintains filing systems and performs reception functions when required for the program.

Experience maintaining a records management system, including classifying and coding electronic and hard-copy files

Good organizational and time management skills

good organizational and time management skills

Two (2) years secretarial experience in a health/medical related environment

Experience with medical transcription as well as medical terminology preferred

Formal training in applied office skills is required with an understanding of medical terminology

Successful completion of post secondary education in a recognized Office Administration / Medical Secretarial Program, with Medical Terminology required

Minimum of 1 year experience in office administration required

Experience with EMRS-MedAccess and Accuro considered an asset

Skills working in inclusive environments and able to interact effectively with diverse individuals, groups and communities

Demonstrated ability to work with a team, applying sound judgment and decision making skills

Demonstrated ability to manage time and prioritize

Data entry experience would be an asset.

Excellent communication skills with switchboard/receptionist experience.

Demonstrated knowledge and experience maintaining a filing system.

A combination of education and experience may be considered.

Two years related experience required.

Experience maintaining records and compiling statistics.

Assisting project managers with administrative project deliverables

At least 3 years of similar experience, where you have already worked as administrative support to an operational team

The ability to manage a hectic work flow.

Choosing stimulation and knowledge sharing environment.

Collaboration, mutual cooperation and enthusiastic colleagues

4 weeks of vacation per year

A combination of education and experience may be considered.

Five years progressively responsible secretarial experience required.

Experience with SAP would be an asset.

Administrative experience in a healthcare office would be an asset.

Workload coordination or supervisory experience would be an asset.

Complete high school education, Manitoba standards, required.

Experience with marketing, social media, and events management is an asset

Strong planning, organization, and time management skills with an attention to detail

Manage and maintain social media, website and promotional items

Minimum of 3 years of experience in an Administrator or Coordinator position in the commercial construction industry

Experience with Procore software would be an enormous asset

Intermediate to advanced level skills with Microsoft Office

Manage office supplies and order when needed.

Answering telephones and greeting visitors.

Filing / organizing jobs and paperwork.

Updating calendars, job files and job lists online.

Typing up quotes, invoices and job lists.

Assist with any other administrative tasks.

Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.

Manage complex diary and calendar for executives, ensuring efficient scheduling and coordination of appointments and meetings.

Organize travel itineraries, including arranging flights, accommodations, and transportation. Handle visa applications and manage related logistics. Process and reconcile travel expenses.

Possess excellent typing skills, with a minimum speed of 55 words per minute. Shorthand skills are desirable but not essential.

Facilitate meetings by providing support in minute taking and composing agendas.

Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.

Participates in the development of the college filing system and is responsible for the department's document management;

Knowledge of educational administrative procedures is an important asset;

Maintains and distributes the teachers' educational material.

Minimum of four (4) years of experience relevant to the position.

Excellent front-line customer service skills;

Advanced knowledge of software used (Word, Excel and Outlook);

A College Diploma in the field of Office Administration, or a combination of education and industry experience;

Embrace the learning experience and be open to internal career opportunities;

Strong knowledge of the construction industry;

A proven track record of project administrative support and team leadership skills;

Solid written and verbal communication skills;

Strong computer skills with enthusiasm for innovation;

Desire to develop skills and expand career, ideally into project management;

Experience in a consulting engineering firm is considered an asset but is not a requirement.

Strong organizational, and coordination skills, as demonstrated through previous work;

Ability to prioritize and manage multiple simultaneous tasks, and show extended patience when waiting for others to complete their work;

Key Responsibilities Include The Following

Coordinate with the extended project team, including Owner’s personnel, other engineers, equipment providers, municipal officials, and authorities having jurisdiction;

Construction management, or a related field (equivalent experience may be considered)

Develop and implement office management policies, and procedures to improve efficiency and productivity

Assist with preparation of the management cost tracking

Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and project management software

Assist the engineering director in his responsibilities as assigned

Manage document flow, including filing, tracking, and archiving project-related documents.

A College Diploma in the field of Office Administration, or a combination of education and industry experience;

Embrace the learning experience and be open to internal career opportunities;

Strong knowledge of the construction industry;

A proven track record of project administrative support and team leadership skills;

Solid written and verbal communication skills;

Strong computer skills with enthusiasm for innovation;

A full range of benefits (group insurance with shared costs upon hiring, group RRSP);

Assist the Mechanical, Electrical and Civil team project managers with daily project work;

Minimum of 3-year experience in an administrative role in an office environment required;

Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;

Exceptional written and oral English communication skills;

Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;

Experience with scheduling and coordination of undergraduate and post graduate medical education program an asset

Minimum of one year clerical experience required

Recent medical secretarial experience in an academic setting is an asset

Experience with research funding applications an asset

Experience with manuscript typing an asset

Previous experience working in a Local Area Network (LAN) environment an asset

Flexibility to change with the ability to manage multiple, concurrent projects; adjust to shifting priorities, stringent deadlines, and last-minute requirements

Advanced knowledge of MS Office: Word, Excel, PowerPoint

Strong organizational, coordination, problem solving and multi-tasking skills

Assist in Business Development by finding Expression of Interests (EOI) and Request for Proposals (RFP) on various tender websites

Develop and implement the proposal schedule and coordinate proposals from start to finish

Schedule and lead meetings with team members, partners, and other external parties (Client, independent experts, etc.)