Administrative Secretary 3 Jobs

Requisition ID: 342030

Position Number: 21000588

Posting End Date: August 4, 2023

City: Winnipeg

Site: Shared Health

Work Location: Seven Oaks Comm Health & SS

Department / Unit: PACT II Leila

Job Stream: Non-Clinical

Union: CUPE-FS-SHEOApr

Anticipated Start Date: 08/21/2023

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 8.00

Annual Base Hours: 1885

Salary: $23.732 , $24.368 , $25.038 , $25.709 , $26.407 , $27.162

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager, the incumbent provides administrative suppport including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

The Employer may use this posting to establish an eligibility list. Such lists may be maintained for a period of time not exceeding six (6) months.

Experience

• Administrative experience in a healthcare office would be an asset.
• Five years progressively responsible secretarial experience required.
• Workload coordination or supervisory experience would be an asset.
• Experience with SAP would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• A combination of education and experience may be considered.
• Successful completion of a formal post-secondary administrative assistant program required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Excellent command of the English language (both oral and written).
• Demonstrated ability to effectively contribute and lead in a team environment.
• Ability to maintain a high level of confidentiality.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
• Demonstrated ability to independently compose basic correspondence.
• Demonstrated problem-solving skills essential.
• Ability to learn and adapt to new computerized programs
• Ability to prioritize a large workload and independently complete a variety of administrative duties.

Physical Requirements

Not Applicable

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.