Administrative Support Secretary Jobs

Proficiency in Microsoft Word, and knowledge of other Microsoft Office Programs.

Fluent language skills (written and oral) in both French and English may be required.

Completion of Medical Terminology course.

Must type 55 WPM under standard tests. Accuracy of reporting is of prime importance.

Ability to effectively work in a fast paced, client oriented environment.

Ability to demonstrate considerable judgment, courtesy, and tact in dealing with the public and other healthcare professionals.

Experience with scheduling and coordination of undergraduate and post graduate medical education program an asset

Minimum of one year clerical experience required

Recent medical secretarial experience in an academic setting is an asset

Experience with research funding applications an asset

Experience with manuscript typing an asset

Previous experience working in a Local Area Network (LAN) environment an asset

Post-secondary education or equivalent work experience

What You Will Bring / Qualifications & Experience

Comprehensive, health and dental benefits program

Manages and meets deadlines and follows up with any tasks required prior to scheduled meetings, and completes required tasks post meetings

Maintain and update all business requirements pertaining to Board/Committee meetings, e.g. Resolutions chart

A working knowledge of corporate governance and board and executive decision-making process

Grade 12, plus two (2) years recent, related experience or an equivalent combination of education, training and experience.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan

Access to exclusive discount offers and deals for VCH staff

Work in a team-based environment and provide secretarial and clerical support for the designated program.

Organize new staff onboarding, coordinates orientation, attendance to mandatory courses, and access to computer and database systems.

Compile reports, enter data into computerized database system, maintains filing systems and performs reception functions when required for the program.

Excellent knowledge of MS Office

Collaborate with various internal departments such as operations and sales

Research lost packages or delivery errors and process customer files

Assist operations with all administrative tasks

Handle merchandise returns and communicate information to customers via email

All customer service related tasks - taking calls, processing orders, providing information,...

Experience maintaining a records management system, including classifying and coding electronic and hard-copy files

Good organizational and time management skills

good organizational and time management skills

Two (2) years secretarial experience in a health/medical related environment

Experience with medical transcription as well as medical terminology preferred

Formal training in applied office skills is required with an understanding of medical terminology

Successful completion of post secondary education in a recognized Office Administration / Medical Secretarial Program, with Medical Terminology required

Minimum of 1 year experience in office administration required

Experience with EMRS-MedAccess and Accuro considered an asset

Skills working in inclusive environments and able to interact effectively with diverse individuals, groups and communities

Demonstrated ability to work with a team, applying sound judgment and decision making skills

Demonstrated ability to manage time and prioritize

Minimum of 3 years of administrative experience supporting multiple managers.

Medical and dental benefits once qualified.

Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary arrangements are in place.

Exhibit 40 accurate words per minute keyboarding skills.

Utilize excellent oral and written communication skills.

Possess extensive knowledge of general office procedures and practices.

Data entry experience would be an asset.

Excellent communication skills with switchboard/receptionist experience.

Demonstrated knowledge and experience maintaining a filing system.

A combination of education and experience may be considered.

Two years related experience required.

Experience maintaining records and compiling statistics.

A combination of education and experience may be considered.

Five years progressively responsible secretarial experience required.

Experience with SAP would be an asset.

Administrative experience in a healthcare office would be an asset.

Workload coordination or supervisory experience would be an asset.

Complete high school education, Manitoba standards, required.

Manage office supplies and order when needed.

Answering telephones and greeting visitors.

Filing / organizing jobs and paperwork.

Updating calendars, job files and job lists online.

Typing up quotes, invoices and job lists.

Assist with any other administrative tasks.

- Time management skills and understanding what is required to complete/resolve various service and maintenance activities

- Assist with data entry and tracking for purchase cards, purchase orders, and accounts payable

- Provide data entry and clerical duties as required

- Knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)

- Successful completion of Post Secondary education

- Support the General Operations of the Project et Service teams

Minimum of one year related experience.

A skills test may be included as part of the selection process

Grade 12 plus graduate of a recognized office administration/ equivalent to Community College 1 year.

Competencies in other languages an asset, French preferred

Permanent, full-time position; 70 hours bi-weekly

Shifts are 8:30 A.M. - 4:00 P.M.

Experience liaising with managers and employees at all levels

College diploma (2-year program) and two (2) years of experience

High school diploma and five (5) years of experience

Experience providing administrative support, including: planning and coordinating multiple interrelated administrative activities

Experience using a variety of software, including but not limited to: word processing, e-mail, database and spreadsheet applications

Quebec Region / Quebec District (anticipatory)

Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.

Manage complex diary and calendar for executives, ensuring efficient scheduling and coordination of appointments and meetings.

Organize travel itineraries, including arranging flights, accommodations, and transportation. Handle visa applications and manage related logistics. Process and reconcile travel expenses.

Possess excellent typing skills, with a minimum speed of 55 words per minute. Shorthand skills are desirable but not essential.

Facilitate meetings by providing support in minute taking and composing agendas.

Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.

Participates in the development of the college filing system and is responsible for the department's document management;

Knowledge of educational administrative procedures is an important asset;

Maintains and distributes the teachers' educational material.

Minimum of four (4) years of experience relevant to the position.

Excellent front-line customer service skills;

Advanced knowledge of software used (Word, Excel and Outlook);

Has exceptional interpersonal skills with the ability to maintain confidentiality

Has strong organizational skills and excellent attention to detail

Excels at relationship building and communication

Has a strong understanding and appreciation of urgency

Has a high degree of digital literacy, being fluent with the full suite of Office 365 applications

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Assists the Senior Manager, Financial Coordinator, Outreach Program Managers and Coordinators to run and collate monthly financial reports

Assists the Dean's Office Finance team in preparing bank deposits for programs

Acts as a liaison between the Finance team and Geering Up administrative staff

Maintains the programs Petty Cash Fund by reimbursing allowable expenditures, tracking, and reconciling monthly

Maintains files of financial transaction documents including supporting materials

Computer literacy (MS office suite, data entry, Netsuite or other Business Management System)

Excellent organizational skills with the ability to multitask

Excellent communication skills and telephone etiquette

Process incoming customer calls, emails and requests

Prepare and send out expenses

Process customer payments and prepare bank deposits as required

Computer literacy (MS office suite, data entry, Netsuite or other Business Management System)

Excellent organizational skills with the ability to multitask

Excellent communication skills and telephone etiquette

Process incoming customer calls, emails and requests

Prepare and send out expenses

Process customer payments and prepare bank deposits as required