Administrative Secretary Jobs

LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. LCI Education also provides solutions to workforce challenges with adaptive digital learning options and much more.

LCI Education harmonizes its programs from one country to the next, promoting greater flexibility and life-ready learning experiences, better control over the quality of its services, and deeper respect for the various cultures with which it works. LCI Education has been named one of Canada’s Best Managed Companies.

Full time permanent position

Work schedule: Monday to Friday from 7:30am to 5pm (35 hours per week) - 7 hours / day

Roles And Responsibilities

Under the authority of the School's Director, the main role of the Administrative Secretary is to perform the various functions of a school secretariat, including customer service to students, which occupies a large part of his or her responsibilities and the coordination of the secretariat's administrative work.

• Maintain and monitor schedules and procedures; Record and follow up on meetings attended;
• Maintain the agenda of the people with whom he/she collaborates and organize the activities related to their internal or external meetings;
• Maintains data that affects departmental budgets and produces reports as required according to established procedures;
• Research and prepare summary of complex problems and issues;
• Participates in the development of the college filing system and is responsible for the department's document management;
• Maintains and distributes the teachers' educational material.
• May have to carry out part or all of the work in a sector of activity.
• As needed, perform any other related duties.
• Use the information and communication technology tools at his/her disposal in relation to the work to be done;
• Maintains and verifies compliance with schedules and procedures;
• Advise staff on administrative language and on the presentation to be adopted in correspondence and in the documents to be produced;
• Communicates information relevant to his/her area of expertise;
• Greets, informs and directs clients by telephone, internal messaging and within the institution;
• Compose documents, design and write memos and routine correspondence;
• Process and follow up on purchase orders;
• Communicate information within his/her competence;

Qualifications

• Minimum of four (4) years of experience relevant to the position.
• Hold a Diploma of Vocational Studies (DVS) with an option related to this position or an attestation of studies whose equivalence is recognized by the competent authority;

Personal Skills

Beyond the basic requirements, you will thrive in this position if you enjoy contact with students and care about their success and college life. Communication skills and an appreciation for teamwork are also essential to this role.

• Excellent team player.
• Knowledge of educational administrative procedures is an important asset;
• Advanced knowledge of software used (Word, Excel and Outlook);
• Knowledge of CLARA software is desirable;
• Dynamic and energetic;
• Excellent front-line customer service skills;
• Excellent oral and written expression and comprehension in French and English;

What You Can Expect From Us

• 12 statutory holidays and 6 sick days/year;
• Physical activity reimbursement;
• Health and Wellness Program (yoga classes).
• Pension plan;
• On-site daycare;
• Group insurance program;
• Free yoga and cooking classes (currently online);
• Ongoing training related to your role - tell us what you want to learn and we will provide the resources;
• Group insurance, including EAP and telemedicine and a retirement savings plan;
• Daycare in the workplace;
• Transportation allowance;
• Ongoing support from your mentor or direct manager - you will always have someone there

Do you want to contribute to innovative projects in collaboration with teams from all sectors? Do you dream of working for a Quebec-based company with a global reach? Do you want to join a diversified and human team that looks to the future? What are you waiting for? Please note that only selected candidates will be contacted.

LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, Aboriginal people, visible minorities and ethnic minorities. If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.

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