Receptionist-Secretary Jobs

The Receptionist welcomes visitors and directs them to the appropriate person. He provides general information in person and by phone, and carries out various office tasks.

• Carry out various office tasks (clean and tidy up the reception area, meeting rooms, and the partners’ kitchen).
• All related administratives tasks.
• Use the telephone system to: change the alert mode; answer, filter, and transfer calls; take messages; and provide information as needed.
• Use the telephone system to: change the alert mode; answer, filter, and transfer calls; take messages; and provide information as needed.
• Receive, sort, distribute, and send mail, parcels, and faxes.
• Ensure security control at reception (doors opening, access to work spaces), takes attendance, and update all security-related information.
• Manage meeting rooms’ reservations.

Requirements
Diploma of Vocational Studies in Secretarial Arts + 3 years of experience in a similar role or High School Diploma and 5 years of experience in a similar role.
Language And Technical Knowledge

• Advanced French and English.
• Advanced knowledge in phone management systems (Avaya, an asset).
• Basic knowledge of MS Excel.
• Intermediate knowledge of MS Outlook and MS Word.

General Skills

• Ability to manage stress, priorities, and confidentiality.
• Client-oriented.
• Resourcefulness and sense of initiative.
• Team spirit.
• Organizational skills.
• Relational and communication skills.
• Ability to adapt and multitask.