Hr Assistant/ Receptionist Jobs

POSITION SUMMARY

MEPPI is looking for an HR Assistant to provide support to the Human Resources Department, senior management team and other departments as needed while serving as the receptionist for the MEPPI's headquarters.

ESSENTIAL FUNCTIONS

• Assist in the preparation of travel and accommodation arrangements for visitors.
• Place, answer, and direct incoming and outgoing calls to all areas of the company in an efficient, pleasant and professional manner.
• Serve as the primary backup to the Administrative Services Clerk by performing mail room duties such as receiving, sorting and delivering of all incoming mail and processing all outgoing USPS mail and packages including those for overnight delivery and special handling through other national carriers.
• Oversee the efficient operation of the reception desk and area of the company’s main headquarters building.
• Provide administrative support to the company’s internal philanthropy committee through preparation of meeting minutes, reporting, and tracking of information.
• Support and make recommendations to improve Company policies and procedures.
• Perform data entry in the company’s learning management system and for employee surveys.
• Assist Human Resources with various tasks and projects, including preparing correspondence and materials for mailing.
• Assist in the coordination of wellness activities.
• Coordinate the ordering of catering needs for the Human Resources Department and others as needed.
• Enter and process office supply orders for MEPPI's headquarters and divisonal buildings. In addition, process any purchase orders for Corporate Services.
• Assist MEPPI’s expatriate employees.
• Further the goals and positive, professional image of the Company by conducting business with other MEPPI departments, visitors, and callers in a timely and cooperative manner.
• Greet all visitors, contractors, and vendors to the company in an efficient, pleasant and professional manner.

QUALIFICATIONS

• Intermediate analytical and problem-solving skills.
• Associate’s Degree with a minimum of 3 years of experience in an administrative position with extensive customer and outside contacts, or equivalent education and experience.
• Ability to work independently and on several projects simultaneously.
• Advance interpersonal, verbal and written communications skills.
• Advanced computer skills, with emphasis on MS Office products.
• Ability to maintain a positive and professional attitude when interacting with visitors, callers, and co-workers.