Accounting Clerk/Secretary Jobs

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Generic Summary

Under the direction of the immediate supervisor, performs various accounting functions and secretarial duties. Authorizes various financial commitments according to established procedures. Verifies, analyses and records accounting transactions using automated financial systems. Investigates and follows-up on discrepancies or other accounting and administrative matters as required. Types documents, answers telephone, receives visitors, updates information systems, and maintains files.

Major Duties And Responsibilities

Answer phone calls

 Respond to emails

 Respond to messages on the voicemail

 Book emergency appointments

 Book ortho screening appointments

 Confirm emergency appointments

 Confirm ortho screening appointments

 Contact patients that are “no shows” on the day of their appointment

 Check-in patients as they arrive

 Verify financial records+ make sure medical forms and consent is entered

 Take all payments

 Craniofacial booking+confirmations

 Handout pink slips for delivery of appliances once balance is paid in full

 Give patients “medical notes” for work/school.

 Call taxi in case of needle injury and give out taxi ticket

 Give out parking passes to clinicians

 Ordering coffee, replenishing

 Check and replenish plaster room with boxes (classic, oral design…)

 Make sure students are billed out of abeldent and codes are properly entered in a timely

manner (end of day)

 Answer all inquiries from students

 Send out mail i.e: income tax, forms, insurance papers…

 Receiving deliveries/packages

 Help Patient service coordinator with OD bookings

 End of day: Close the finances and balance

 Submitting outreach reports and correcting errors

 Pedo clinic booking+chart creation

 Lab work (ordering supplies, pick ups, checking cases)

Monthly tasks: Enter late bookings

Your Yearly Tasks: Distribute/receive locker keys 3 times a year (September, December, January). -----

Creating abeldent accounts/passwords (Jim Lund and here)

Mipacs accounts/passwords

ID cards

Education And Experience

• DEP (Accounting or Secretarial)
• 2 years of related experience

Minimum Education And Experience

DEP - Business Administration 2 Years Related Experience / DEP - Secretarial Studies

Hourly Salary

(MUNACA Level D) $26.18 - $32.46

Hours Per Week

33.75 (Full time)

Supervisor

Clinic Manager

Position End Date (If Applicable)

Deadline to Apply:

2023-07-17

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].