Collective Process - Administrative Support

Job Summary

This career opportunity will be used to staff multiple vacancies across the Service and may be used to staff other similar positions. As a result of this selection process, a pool of qualified candidates will be established.

There is no guarantee of promotion as a result of this selection process. Candidates who refuse an offer will remain in the pool.

Successful candidates will not be ranked, rather positions will be staffed based on a "right fit" principle and operational priorities.

Immediate needs are to fill positions in the following areas:

• Policy and Foreign Relations
• Security Screening
• Capital Region
• Counter Intelligence/Counter Proliferation
• Assistant Director Technology Directorate
• Talent Management
• Health Workplace Management
• Recruitment and Staffing
• Quebec Region / Quebec District (anticipatory)
• Integrated Terrorism Assesment Centre
• Litigation and Disclosure
• Finance
• Counter Terrorism Division
• Prairie Region
• Deputy Director, Administration Office
• Strategic Business Integration
• Intelligence Assessments
• Toronto Region
• Learning and Development

Immediate needs are to fill positions in the following areas:

• Toronto Region
• British Columbia Region
• Quebec Region / Quebec District (anticipatory)
• Capital Region
• National Headquarters (Ottawa)
• Prairie Region

Summary Of Functions

Administrative Officer / Human Resources Assistant L05

• Plan and coordinate various administrative requirements as well as perform administrative activities in accordance with policies and administrative practices and procedures related to one or more administrative fields such as human resources, finance, procurement, budgeting, records/information management, technology/equipment support, operational support and/or other general administrative duties.

Education

• Undergraduate degree
• High school diploma and five (5) years of experience
• College diploma (2-year program) and two (2) years of experience

The educational program must be from an accredited learning institution recognized in Canada.

If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.

Experience

• Experience using a variety of software, including but not limited to: word processing, e-mail, database and spreadsheet applications
• Experience providing client services
• Experience providing administrative support, including: planning and coordinating multiple interrelated administrative activities
• Experience liaising with managers and employees at all levels

Assets:

Human Resources Assistant L05

Education specialized in human resources, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences or other field related to the position;

Experience in human resources.

Competencies

• Organizational Skills/ Multi-tasking
• Teamwork
• Adaptability/ Flexibility
• Initiative
• Rigour

Conditions of Employment

Flexibility may be required in relation to the work schedule.

Notes

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

Reference Links

• Salary Grade Breakdown

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA) . CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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