Board Administrative Secretary Jobs

We’re Hiring!

Board Secretary

Toronto, Montreal

www.socan.com

Full-Time

Hybrid

Who We Are

SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents more than 180,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us.

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM

SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism . 

WHY WORK WITH US?

• Get involved in the rapidly changing creative space
• Advocate for and empower the creative community
• Together, we’ll help music creators earn more income and make a living
• Enjoy many options for workplace flexibility and work-life balance
• Make a difference by supporting and collaborating with a vibrant and creative community

What We Offer

• Inclusive and collaborative working environment 
• 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
• Twelve paid sick days annually (including five personal days)
• Comprehensive, health and dental benefits program
• Virtual My Wellness program, including access to SOCAN fitness facility
• Annual Performance Incentive bonus (dependent on a personal and company performance)
• Defined contribution Pension Plan

About The Role

SOCAN is seeking a Board Administrative Secretary for our member-elected Board of Directors. The position requires providing administrative support for meetings of the Board and Committees of the Board, including coordination of meetings and preparation of agendas, reports and other accompanying documents.

What You’ll Do / Key Responsibilities

• Maintain and update all business requirements pertaining to Board/Committee meetings, e.g. Resolutions chart
• Provide coordination and administrative support for all board and committee meetings scheduled throughout the year including interpreters, AV equipment, etc.
• Maintain the Board portal/website on an ongoing basis
• Coordinate onsite and offsite meetings, includes booking venue, catering, interpreters, AV equipment, etc.
• Perform other duties as required
• A working knowledge of corporate governance and board and executive decision-making process
• Writing/formatting/editing emails, letters, memos, reports, and other documents as needed
• An aptitude for numbers, including preparation of directors’ expenses and fee payments, invoice processing, quarterly forecasting, and annual budgeting
• The ability to relate board business matters to organizational and management activities; and the ability to establish administrative procedures to support board operations and team functions
• The ability to work in cooperation and collaborate with individuals at all levels within and outside of the workgroup to recognize and resolve problems in a timely and effective manner
• Organizing and maintaining Board/Committee records/documents, including any related information
• Manages and meets deadlines and follows up with any tasks required prior to scheduled meetings, and completes required tasks post meetings
• Ensure all action items and decisions taken at meetings with Board members, Executives, and SOCAN employees are being logged and circulated
• Attend all committee and board meetings to ensure accurate record of minutes and work with chair of Board/Committee to maintain meeting flow and agenda is being followed

What You Will Bring / Qualifications & Experience

EDUCATION

• Post-secondary education or equivalent work experience

Experience

• Law clerk background would be an asset
• Minimum five (5) years’ or more working with boards, senior leaders, or executive groups
• Expertise to administer the operations of the board in the context of the company's strategic and business plans

(preferred) Skillset

• Ability to multi-task and flexible to changing work requirements/environment
• Superior organizational, keyboarding, interpersonal, and oral and written communication skills
• High level of professionalism and ability to maintain confidentiality
• Conversant in “Robert’s Rules of Order”
• Legal knowledge is an asset
• Ability to communicate in English and French is an asset
• Ability to work independently with limited guidance on a variety of projects
• Ability to work in a fast-paced and deadline-driven environment
• Advanced skills in the use of office software (Outlook, MS Word and Excel, Adobe Acrobat/Foxit, PowerPoint, SharePoint)
• Team player and relationship builder

ACCESSIBILITY & ACCOMODATION

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at [email protected] and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

How To Apply

If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to www.socan.com . You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).

Apply Now