269 - Department Secretary Ii

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 269-23-713505514

Posting End Date: August 31, 2023

City: Winnipeg

Work Location: St. Boniface Hospital

Department: Medical Oncology & Hematology

Union: CUPE FS

Hiring Status: Permanent

Anticipated Start Date: ASAP

FTE: 1.0

Anticipated Shift: days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary: $20.594/ $21.211/ $21.846/ $22.503/ $23.178/ $23.874/ $24.351

Job Summary

Reporting to the Physician Services Manager and Administrative Assistant II, the incumbent is responsible for providing a wide variety of secretarial support to the physicians in the Department of Medical Oncology and Hematology. Duties include electronic and paper file management, preparation of documents including confidential correspondence and research grants, arranging all aspects of travel, organization of meetings and rounds including preparation of agendas/ notices, recording and preparation of minutes, assisting with education and research duties, and maintaining multiple schedules. The incumbent assists with special projects, event planning, and other related duties as required. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercises sound judgment, maintains confidentiality, and is willing to assume a variety of assignments as required. The candidate must be a self-starter, have the ability to work independently or in a team setting with minimal supervision and be capable of carrying out the duties of this position with diplomacy, tact and professionalism. This position will be working in an administrative office. not in a direct clinical setting. Mobility between MacCharles and St. Boniface sites may be required.

Qualifications

Required:

• Must be able to legally work in Canada
• One year of experience in a secretarial role with team experience within a health care setting
• Successful completion of a recognized secretarial training program, or the equivalent in education and experience as determined by CancerCare Manitoba
• Demonstrate proficiency in the use of Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Completed Grade XII, Manitoba standards or equivalent
• Medical terminology, transcription, and minute taking skills
• Proof of successful completion of 40S English course or equivalent

Will Be Assessed During The Interview Process

• Ability to adapt to stressful situations
• Ability to work both independently and as a member of a multi-disciplinary team
• Excellent interpersonal, communication, organizational, customer service and problem-solving skills
• Ability to liaise with staff at all levels in the organization and ability to maintain a high level on confidentiality

Will Be Assessed During The Testing Process

• Computer keyboarding skills of 30 wpm with high degree of accuracy
• Medical Terminology Test (70% passing benchmark)
• Written communication skills - Written composition test (70% passing benchmark)

Preferred

• Experience working in a medical oncology environment
• Previous Experience within a health care setting

Asset

• Ability to speak French

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.