Administrative Secretary 2 Jobs

Requisition ID: 342060

Position Number: 20013754

Posting End Date: August 8, 2023

City: Winnipeg

Site: WRHA Community Health Services

Work Location: 496 Hargrave - WRHA Community Services

Department / Unit: Facility & Support Centralized

Job Stream: Non-Clinical

Union: CUPE-FS-WCEOApr

Anticipated Start Date: 08/28/2023

FTE: 0.75

Anticipated Shift: Days

Daily Hours Worked: 7.25

Annual Base Hours: 1885

Salary: $20.768 , $21.245 , $21.781 , $22.345 , $23.002 , $23.586

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience

• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Two years related experience required.
• Data entry experience would be an asset.
• Excellent communication skills with switchboard/receptionist experience.
• Experience maintaining records and compiling statistics.
• Demonstrated knowledge and experience maintaining a filing system.

Education (Degree/Diploma/Certificate)

• Working knowledge of PowerPoint preferred.
• Complete high school education, Manitoba standards, required.
• A combination of education and experience may be considered.
• Keyboarding speed of 40 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Successful completion of a formal post-secondary administrative assistant program required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Ability to effectively work as a team member.
• Demonstrated ability to work independently, with minimal supervision.
• Ability to maintain confidentiality.
• Excellent command of the English language (both oral and written).
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Ability to learn and adapt to new computerized programs.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.