Support Staff Jobs

Why Join SMS Engineering?

• Our multi-disciplinary team has grown and branched out throughout the decades because we assist our employees with planning their careers and helping them to achieve their goals.
• Our ownership group is active in our daily operations and promotes an open-door policy of idea sharing and continuous process improvement. This access to all levels of our organization provides opportunity for career progression and to make an impact across all levels of our organization.
• Our fast-paced environment offers the opportunity to work on projects of all types, expanding your knowledge base and exploring what really makes you tick as a designer, contract administrator or project manager.
• Develop professionally through our in-house mentorship program and education opportunities and by finding your area of expertise and earning specialized diplomas and certificates.
• We offer competitive remuneration packages and the opportunity to manage your career how you envision it.
• We collaborate with other leading providers in our industry, sharing innovative ideas and achieving lofty goals.
• We have a saying that people come for the projects and stay because of the people. It’s why the brightest join our team – it’s an exciting, and supportive, place to work.
• The collaborative environment we nurture will give the support needed, while nudging to try new ideas in your design and expand your role within our firm.

About SMS Engineering

SMS Engineering is a privately-owned consulting engineering firm headquartered in Winnipeg providing pre-development and planning to design and contract administration of projects to local and national clients. Our engineering specialist team delivers award-winning innovative solutions to built environments.

We pride ourselves in providing outstanding designs to our clients, and we value our employees. Our workplace embraces a culture in which we never stop learning which enables our team to develop and thrive throughout their careers.

Are you our next Support Staff?

We are seeking a Support Staff who will be responsible for providing general office and administrative support to the team. The ideal candidate will have excellent communication and interpersonal skills, effective attention to detail and a high degree of accuracy.

In this role you are expected to:

Maintain standards for administration and documentation:

• Prepare documentation for print drawings and specifications.
• Assist with monitoring the SMS general email inbox.
• Manage the administrative process for Request for Information (RFI) documents.

Maintains standards for office support:

• Prepare coffee for breaks/lunches/meetings.
• Decorate the office for special events (staff birthdays, workplace anniversaries)
• Order and maintain personal protective equipment for staff.
• Maintain the office warehouse and ensures that it is neat and tidy.
• Maintain office equipment and inventory which includes monitoring usage and replenishing paper supplies in plotters and printers throughout the day, ordering supplies for plotters and printers and liaises with technicians for repairs and maintenance of office equipment.
• Maintain the coffee machines and supplies and liaises with the coffee vendor as and when needed.
• Set up new hire workstations.
• Assist with mail distribution.
• Assist with reception coverage.

The anticipated annual salary range for this position is $35,000 - $42,000 but will be dependent on the successful candidate’s qualifications.

What You Bring:

• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Effective attention to detail and a high degree of accuracy.
• Demonstrated proficiency in Microsoft Office and Bluebeam.
• Ability to maintain confidentiality.
• Ability to establish and maintain good working relationships with all levels of staff.
• Experience with reception duties preferred.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Experience with email and computerized calendars required.
• Ability to learn and adapt to new computerized programs.
• Knowledge of mechanical and/or electrical terminology would be an asset.

Education and Experience

• Experience in the Architecture/Engineering/Construction industry is preferred.
• A combination of post-secondary education and working experience may be considered.
• Experience in a consulting or a professional services company is essential.
• A minimum of 1 year of experience in administrative support.
• Completion of high school education required.
• Office Administration diploma/certificate preferred.

To Apply

If you are interested in applying for the position of Support Staff, you are invited to submit a cover letter and resume in confidence to [email protected]. Please provide your documents in PDF format and note the position in the subject line. We thank all applicants for their interest however, only those applicants selected for an interview will be contacted.