Administrative Support Jobs

Openings: 1

Type of Posting: Internal & External

Location Name: City of Regina, Regina, Saskatchewan, CA

Date Posted: June 16, 2023

Closing Date: Open Until Filled

Profession: Administrative & Support Services

Experience Level(s): Intermediate

Desired Employment Status: Permanent

Job ID: 1502

Position Summary

The City of Regina is filling an Administrative Support position reporting to the Executive Administrative Assistant for the Office of the City Clerk. We are looking for someone who is diplomatic in their approach, understands the benefits of being a team player and enjoys working in a fast-paced & challenging environment. This is an excellent opportunity for a dedicated professional with strong interpersonal skills to provide customer service and administrative functions relating to Council and departmental support.

Duties & Responsibilities

The ideal candidate will be proactive, organized, technically savvy and service driven. You will be a trusted partner to team members within the Office of the City Clerk and City Councillors; provide administrative support office functions; execute appropriate processes to ensure priority services are delivered in accordance with agreed upon levels of service and service standards. This position will give you the opportunity to share in corporate goals, interact with key stakeholders and be part of impactful accomplishments.

The Office of the City Clerk is a busy place with many competing priorities. Administrative Support must be highly organized and excel in meeting the needs of the Office of the City Clerk and City Councillors. The level of skill and professionalism necessary must provide customers and stakeholders with a feeling of service excellence. Exceptional judgment is required when setting priorities, organizing multiple tasks and activities while also maintaining a professional approach. Digital savviness and the ability to adapt to changing circumstances to effectively respond to work volume and time constraints to meet deadlines will be essential to success in this position.

In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may in part be shared between City administration, City Council, committees of City Council, community stakeholders, other levels of government and other agencies.

Knowledge, Skills & Abilities

• Has the ability to conduct themselves in a professional and diplomatic manner while providing customer service and building relationships with elected officials, the Executive Leadership Team, and stakeholders
• Has the ability to apply knowledge to provide practical solutions to a variety of situations using process and policy and/or best practices
• Has confidence and can work independently, as well as part of a team, in a continually changing and time sensitive work environment
• Has exceptional interpersonal skills with the ability to maintain confidentiality
• Has strong organizational skills and excellent attention to detail
• Has a high degree of digital literacy, being fluent with the full suite of Office 365 applications
• Excels at relationship building and communication
• Has a strong understanding and appreciation of urgency

Education & Experience

Our preferred candidate will have considerable depth and breadth of related administration experience, with a minimum of two (2) years providing confidential support. Extensive experience using word processing, spreadsheets, presentations, email, and related office administration software is essential.

✓ Note: Testing may be done to evaluate knowledge, skills and abilities.

✓ Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

✓ Note: Successful candidates will be required to provide proof of acquired education.

Jurisdiction: Out of Scope

Division: Office of the City Clerk

Annual Salary: $43,697.00 - $58,261.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions.

Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please note in your application or contact 306-777-7000.