Administrative Assistant 3 Jobs

Requisition ID: 341828

Position Number: 20054364

Posting End Date: August 1, 2023

City: Winnipeg

Site: Deer Lodge Centre

Work Location: Deer Lodge Centre

Department / Unit: Administration

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date - End Date: 08/08/2023 - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary Is Commensurate With Education And Qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Organizes and prioritizes independently, the administrative activities for senior managers/directors and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc. from hand-written notes, Dictaphone or rough draft. Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor/s. Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration. May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on the job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

Experience

• Experience scheduling and coordinating meetings required.
• Five years directly related experience.
• Previous health-care experience preferred.
• Experience recording and preparing minutes and agendas.

Education (Degree/Diploma/Certificate)

• Formal training in applied office skills is required.
• Completion of a high school or equivalent program of studies.

Qualifications And Skills

• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Excellent communication skills, verbally and in writing.
• Ability to compose correspondence on behalf of senior managers/directors.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Demonstrated problem-solving skills.

Physical Requirements

• Required to work for long periods at a computer.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.