Administrative Assistant [Canadian Red Cross]

Title: Administrative Assistant

Employee Working Location: Office (Winnipeg, MB)

Employment status : Temporary part-time ( 10 months )

Salary band: 20.33 per hour

The Canadian Red Cross (CRC) - one of the most inspirational not-for-profit organizations on this planet and an awardee on the Forbes list of Canada's Best Employers 2022 - is seeking an Administrative Assistant to join our team.

We are guided by our Fundamental Principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons who share our values and want to contribute to fostering an inclusive and diverse workplace to apply.

The incumbent will be responsible for providing administrative support to Ukrainian arrivals teams. The incumbent aids the operation in maintaining accurate spreadsheets, creating reports and supporting the team by ensuring they have the tools required for their roles.

In This Role, You Will

• Use computer word processing, spreadsheet and database software to prepare reports and documents.
• Provide administrative support to the Ukrainian Arrivals Operation employees and volunteers.
• Assist with meeting minutes, as required.
• Be responsible for maintaining and tracking changes in the databases.
• Liaise with the team and external partners as required to ensure accurate data.
• Prepare reports for our funder.
• Liaise with clients and CRC employees to solve issues.
• Integrate volunteer resources within the scope of responsibilities

What We Are Looking For

• Effective interpersonal skills.
• Ability to work in an environment with ambiguity and changing circumstances.
• Strong attention to detail.
• Ability to solve routine problems in a fast-paced environment.
• Ability to regularly meet deadlines.
• Fluency in English and Ukrainian.
• Working knowledge of Microsoft Office Suite.
• Strong client service orientation, with the ability to explain complex issues in plain language.
• This position requires a post secondary level education in Administration, Business Administration, or a related discipline, with a minimum of one (1) to three (3) years of job-related work experience in administration, or an equivalent combination of education and/or experience.

Working Conditions

• At this time, the CRC has temporarily suspended our Covid-19 vaccination policy and does not require but continues to strongly encourage full vaccination of all our personnel.
• Ability to work non-traditional hours.
• While the majority of the work is performed in an environment which is mostly clean and comfortable, field work can involve working in environments that are unstable and with unpredictable access to basic services
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).
• This is a part-time, 21-hour a week position.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• This is a hybrid position, part of the work will be performed at the Red Cross office in Winnipeg.

Qualified applicants are encouraged to apply as soon as possible - those who apply after the selection process has started may be held for a second review if needed OR reviewed for alternative roles. We appreciate the time and effort it takes to apply and thank you in advance.

If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential.

#regularoperations

Salary Band

$32,302 - $40,378