Administrative Assistant 3 - Rehab & Physiotherapy

Requisition ID: 343687

Position Number: 20009267

Posting End Date: September 1, 2023

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Physiotherapy - Rehabilitation

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date - End Date: 11/10/2023 - Indefinite

Reason For Term

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Manager of Patient Care, the incumbent is responsible for the effective andefficient provision of administrative and secretarial support to the Physiotherapy Department.

Duties Include

• Designing, formatting, collating, entering and compiling statistics and generating reports for the Manager of Patient Care.
• Assisting the Manager of Patient Care with administrative functions and establishing priorities.
• Acting as a liaison between the Physiotherapy Department and the other HSC departments, government agencies and external organizations as delegated by the Manager of Patient Care.
• Assisting the Manager with the ongoing monitoring and analysis of operating budgets and expenditures.
• Payroll entries in ESP and SAP for the relevant departments.
• Assisting the Manager of Patient Care in dealing with confidential Human Resources and Finance related information and tasks.
• Coordinating meetings, attending and recording minutes.
• Supervising the secretarial component of the Rehab Assistants by; establishing work procedures, monitoring effective and timely management of assigned duties and follow-up.

Experience

• 3 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.
• Certificate courses in supervision/administration/management preferred.

Qualifications And Skills

• Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
• Typing 65-70 wpm. Medical terminology required.
• Must have excellent English communication skills (written and verbal) and strong interpersonal skills.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Proficiency in the Workforce ESP (ESP) timekeeping system and SAP required.
• Proficiency in the Electronic Patient Record (EPR) system preferred.

Physical Requirements

• Frequent interruptions, noise, and frequent review/revision of workload priorities.
• Contact with staff, patients and public.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.