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Related keywords
- Administrative Assistant
- Casual Administrative Assistant
- Customs Administrative Assistant
- Division Administrative Assistant
- Payroll Administrative Assistant
- Immigration Administrative Assistant
- Library Administrative Assistant
- Administrative Assistant Administration
- Administrative Assistant – Proficient
- Assistant Administrative
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Administrative Assistant [Scotiabank] Jobs
Company | CareerBeacon |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Human Resources Services |
Expires | 2023-09-14 |
Posted at | 8 months ago |
Requisition ID: 178612
- Support other GO VPs or higher when their Administrative Assistants or Executive Assistants are absent, on a planned and unplanned basis such as vacancies, vacations, or sudden absences;
- Ensuring service provided to partners is of the highest quality by ensuring that all service level commitments to customers are met or exceeded by:
- Providing receptionist support by receiving / screening / referring incoming calls / visitors using a high degree of discretion;
- Taking full responsibility for all partner enquiries/concerns/complaints directed to him/her by resolving those matters within his/her discretion, to the partners' satisfaction or by referring the partner to the appropriate resource
- Establishing and co-coordinating calendars;
- Preparing and submitting reports
- Arranging for or making urgent deliveries of documents / packages
- Gathering statistical information, presenting in organized formats and conducting simple analysis
- Provide feedback and processing improvement to the Senior Manager Campus Operations.
- Acting on email, in-person or online requests received in the senior officer's absence, or seek guidance, as required;
- Ordering and managing stationery
- Maintaining contact lists and employee information, as requested by the VPs;
- Contribute to the overall business objectives of the Global Operations Senior Management Officers by:
- Booking conference rooms / meeting rooms / arranging for catering services;
- Reconciling and processing expenses and budgeting on behalf of the VP and the leadership team, as required;
- Booking travel arrangements;
- Verifying telephone bills/expense statements
- Anticipating scheduling conflicts / problems and providing alternatives;
- Foster positive work environment by promoting, participating and supporting team engagement events;
- Establishing and maintaining a BF system;
- Coordinate meetings, townhalls, and other events by preparing agenda items, helping with presentations, taking meeting minutes and sending recap emails, as requested by the VPs;
- Participate in the efficiency in all processes and functions performed in the department through ongoing review of new and existing processes:
- Coordinate on/offsite meetings, team-initiated engagement events;
- Ensuring sorting / processing of incoming/outgoing mail;
- The incumbent works closely with BNS staff and outside vendors to ensure services rendered meets the established requirements and schedules
- Arranging /scheduling appointments on behalf of the officer;
- Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
- Champions a high-performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.
- Support onboarding and offboarding activities on behalf of the VPs
- Experience in communicating with external partners at all organizational levels
- Well-organized with high energy, effective communication skills
- Strong Word, Excel and PowerPoint Skills
- Ability to multitask and work under tight deadlines
- Calendar management experience
- Project planning or multi-project support is considered an asset
- College or University Diploma, or relevant experience required
- Sound knowledge of business/bank terminology and departmental procedures
- High level of discretion required when dealing with confidential matters
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