Project Coordinator Jobs

Project Coordinator

Description

The Project Coordinator will report to the Project Manager and will be responsible for providing Clerical and Administrative support to the entire team.

A valid driver’s license and a reliable vehicle are required

Coordinator Tasks

• Research and recommend solutions to design document problems, including conflicts, interferences, and errors/omissions
• Understand and perform document control functions in accordance with on-site policy and procedures, including tracking and creating of RFIs, transmitting and tracking submittals, and maintaining a project expediting list
• Assist with the monthly billings and change order billings
• Maintain and update drawing logs
• Assist the Project Manager where applicable, in the day-to-day activities of a project’s administration
• Assisting in communication with subcontractors and creating reports or mass faxes
• Work closely under the guidance and direction of the Project Manager to learn Ryson Construction’s systems and methods
• Coordinate submittals and procure all close-out documents including warranties and Operating and Maintenance Manuals
• Obtain quotations for Notices of Change
• Assisting in the preparation of purchase orders and subcontracts
• Assist in the estimating process – send tender invites, contact potential subcontract bidders
• Assist with maintaining up-to-date RFI logs, track responses, and advise the Project Manager of the status
• Duties may range from clerical tasks such as creating and maintaining manual files and photocopying to higher-level administrative projects such as assisting in the creation of procedural documents
• Provide general administrative support including preparation of correspondence and meeting minutes
• Assist in plan and spec analysis in order to provide clear, tractable, and coordinated interpretations of the design/drawings for construction including receipt and distribution, and tracking of shop drawings
• Participate in the continuous updating and accurate generation of as-built documents
• Act as liaison with subcontractors in expediting drawings and related information
• Assist in fulfilling Ryson Construction’s commitment to safety.
• Collection and processing of subcontract documents
• Coordinate periodic job-related photographs for records
• Attend project coordination and owner/contractor/architect/engineer meetings as requested or required
• Perform additional assignments and responsibilities as assumed or requested by the supervision

Skills

• Detail oriented
• Effective multitasking and organizational ability
• Working knowledge of safety requirements of NSCSA
• First Aid and WHMIS are a must.
• Proactive
• Able to work with little supervision at times, while performing well in a team environment on a daily basis
• Be familiar with various software apps i.e. Basecamp, site docs, etc
• Ability to assume responsibility and to interface and communicate effectively with others. Effective oral and written communication skills and ability to represent the company and project team in a professional manner to the Client and related project staff

Education/Experience

• A successful graduate of the two-year Construction Administration Technology Program at the NSCC
• Proficiency with AutoCAD would be considered a requirement.
• Safety orientated.
• Proficient knowledge of MS Projects, Excel, Word, and Outlook
• Working knowledge of construction equipment and techniques, drawings and specifications, building materials, and required standards applicable to the discipline
• Proficient with Inventor is a requirement.

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