Research Coordinator, Associated Research

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 162895

Department/Program: Associated Research , Research Services

Location: Halifax

Type of Employment: Temporary Hourly PT short-assignment ( 50% FTE) for 9 months x 1 position(s)

Start Date: September 2023

Union Status: Research , Management/Non Union Bargaining Unit

Compensation: $ 17.6266 - $ 22.266 /hour

Closing Date: August 14, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Research Coordinator will provide support to Dr. Megan Thomas and members of the proposed Sleep for Health Research Centre, Drs. Sarah Shea, Penny Corkum and Teresa Pinto, to develop the application for the Research Centre’s approval. The purpose of the Sleep for Health Research Centre is to bring together researchers, clinicians, IWK staff, patients/families, faculty from across Dalhousie University, trainees and others to foster productive relationships, facilitate successful project development, competitive funding applications and ethical, unbiased research studies to improve sleep health for all. This project will require interactions with a wide range of stakeholders, within and outside of the IWK, including children, young people and families.

Responsibilities Will Include (but Are Not Limited To)

• Coordinating meetings and events (e.g., booking rooms, managing equipment, preparing agendas, recording minutes, etc.)
• Conduct literature searches including interpretation and summarizing scientific literature.
• Facilitating communications (e.g., answering emails, phone calls, and mail promptly, updating websites and social media platforms)
• Collating information on sleep research projects in different departments and faculties within Dalhousie University, other universities within Nova Scotia and throughout the Maritimes.
• Patient partner engagement.
• Assist with supervising research volunteers and trainees.
• Help write the Research Centre Application.
• Data base management which includes data collection, entry, preparation, and analysis.
• Draft reports/presentations/manuscript and publication materials.
• Photocopying, scanning, and delivering documents.
• Assistance with general management:
• Preparing reports and other summary documents (e.g., CVs)
• Other related administrative duties as needed.
• Identifying professionals with clinical, educational and/or research sleep interests and expertise within the Maritimes.
• Explore HSNS database access and other sources of data
• Support priority setting exercises on research priorities for the IWK regarding sleep.
• Fostering connections and relationships with a broad range of stakeholders
• Establishing and maintaining office filing systems to ensure efficient storage and retrieval of information and records.
• Assist with tracking and reporting progress.
• Managing study finances within study budgets
• Develop a Sleep for Health website

Hours of Work

16-20 hours/week. Some flexibility can be accommodated (e.g., some early mornings, evenings, or weekends may be required) Note: Currently many research staff and trainees are working remotely due to COVID-19 protocols and thus, the position is likely to include remote working as well as being on site at the IWK Health Centre.

Your Qualifications

• Experience with social media for science communication, patient engagement, and knowledge translation an asset.
• Previous experience of website design an asset
• Experience using university and hospital libraries including experience with reference management software (e.g., EndNote or Mendeley) preferred
• Experience of sleep research or sleep medicine preferred
• Professionalism, good interpersonal skills, including the ability to interact well with families, children of all ages, and vulnerable populations
• Ability to maintain confidentiality of information
• Excellent problem-solving skills and the ability to communicate effectively, both verbally and in writing
• Master’s degree (research based) or doctorate degree preferred but a relevant Honours degree may be considered
• Attention to detail with a high regard for quality and a demonstrated ability to establish and meet timelines and deadlines
• Ability to work independently with minimal supervision and also collaboratively within a team structure
• High degree of computer literacy and internet resourcefulness (e.g., Zoom, Microsoft Office Suite, Adobe Acrobat, etc.).
• Experience in a related role in a health centre or university/academic environment, and/or relevant experience working with children and families
• Experience in writing manuscripts, protocols and reports an asset
• Competencies in other languages an asset

T hank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.