Project Coordinator Jobs

Job Title: Project Coordinator (Nuclear)

Duration: Multi-year assignment

Location: Kincardine, ON

Duration: Multi-Year Assignment

Location: Kincardine, ON

The Project Coordinator will support the project team by coordinating and organizing project activities, resources and information. The Project Coordinator will work closely with all project team members to ensure adequate project alignment and coordination is occurring at all levels. Duties include monitoring and reporting project performance, tracking completion of work as scheduled, following up on the status of actions for the project team, and liaising between different areas of the project as well as internal and external stakeholders.

Key Responsibilities

• Keeps the Senior Program Manager, Projects informed about project status and promptly escalates any potential delays to ensure they are addressed in a timely manner.
• Other duties as required.
• Verifies and analyzes the accuracy of data used/generated by the project; resolves discrepancies and problems.
• Effectively communicates and coordinates information and activities within the team and across functions such as project controls, engineering, construction and external contractors, vendors and other stakeholders.
• Regularly tracks progress through Project Managers or other team leads and ensures work is progressing by proactively identifying, coordinating and resolving issues.
• Processes correspondence and documentation as required.
• Chairs/coordinates/attends meetings, assists with determination of project requirements, records technical minutes of meeting and distributes information as required.
• Works closely with the project managers to ensure staff projections and manpower forecasting is reflective of the needs of the team.
• Gathers information and data from the field/other teams to support project activities.
• Organizes project files and documentation.
• Acts as the primary contact for coordination of project information.
• Tracks resource loading and identifies gaps in project skills and/or resources.
• Acts as a resource to perform research, analyze information, provide documentation and prepare reports.
• Reviews requirements and assigns actions to project staff with instructions as necessary. Provides policy and procedural advice as required.
• Maintains project tracking logs for action items, risks, issues and decisions.

Skills and Knowledge

• P6 Primavera experience is considered an asset.
• Continuous Improvement: Positively communicates and develops ideas for improving company processes.
• Time Management: Ability to meet deadlines, organize and manage multiple priorities
• Teamwork and Cooperation: Works well with others to reach common goals; effectively works independently and on cross-functional teams; accepts and give constructive feedback.
• Conflict Resolution: Resolves conflicts while maintaining trust/positive relationships.
• Effective Communication: Strong verbal, written, presentation and facilitations skills.
• Confident in situations where challenging or sensitive information has to be delivered.
• Proficient in Visio and the MS Office Suite of products.

Education

• Certified Associate in Project Management | CAPM – PMI is also considered an asset
• A Bachelor’s Degree in Engineering, Science, Project Management or an MBA.
• Certification by the Project Management Institute (PMI) as a Project or
• Program Management Professional (PMP, PgMP) and/or demonstrated familiarity with the PMI Project Management Body of Knowledge (PMBOK®) is considered an asset.

Experience

• Candidates with P6 Primavera experience is considered an asset.
• Demonstrated ability to collaborate and communicate with senior stakeholders of the company
• Mechanical Engineering degree and/or background
• Work Scope (project life-cycle from development through closeout)- candidates with experience working on refurbishment, commissioning/decommissioning, installation and replacement, modification projects are highly desirable
• Candidates with nuclear background are highly desirable
• Candidates with experience working in organizations that are operating in a matrix organizational structure are highly desirable
• Experience with equipment and systems such as either heat exchangers, pressure vessels and piping, valves, turbine generators is highly desirable
• Candidates that posses experience with phase-gate process (also referred to as a stage-gate process) are highly desirable
• Minimum 3-5 years of experience as a Project Coordinator supporting Project Managers in the delivery of large-scale capital projects
• Candidates with PMP and strong knowledge of PMBOK methodologies and practices would have preferences
• Successful candidates must be critical thinkers with strong initiative and proactive approach to work