2023-298 - Administrative Assistant (Oa13) - Akerley Campus [Nova Scotia Community College]

Administrative Assistant 3 (OA13)

Education

Akerley Campus

Dartmouth, Nova Scotia

School of Trades and Transportation

Term, Full-time Position: Commencing approximately September 18, 2023 and ending approximately August 29, 2025

Application deadline is 11:59PM, August 24, 2023

Competition No. 2023-298

Salary range: $44,460.97 to $49,448.06 annually

Responsibilities

What you will be doing…

As Part Of The Akerley Campus, The Administrative Assistant Will Report To The Academic Chair, School Of Trades And Transportation, And Will

• Field inquires to the School of Trades and Transportation, in relation to programs including greeting students/industry/general public and booking appointments for the Academic Chair.
• Provide confidential, day-to-day administrative and organizational support to the Academic Chair.
• Provide a full range of administrative support services including managing the day-to-day administrative and supportive functions, activities, and programs of the department. This entails logistical planning for meetings, program scheduling, calendar management, record keeping, file management, project management support as well as managing and organizing data.
• Additional duties will include supporting departmental staff, coordinating special events and liaising with the internal and external communities, facilitating course feedback with learners, as well as other related administrative duties as assigned.

Qualifications

Qualifications and Occupational Experience:

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Excel, E-mail, Sharepoint, etc. Knowledge of PeopleSoft and Learning Management Systems such as Brightspace would be considered an asset.
• The minimal educational qualifications for this position are a post-secondary certificate or diploma in business or office administration. The equivalency of a high school diploma with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.
• Occupational experience supporting/providing service to students and prospective students in a post-secondary educational environment would be considered an asset
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• You have occupational experience that includes issuing/tracking purchase orders and tracking budgets using Excel.

Relevant Skills And Knowledge

• You are known for your problem solving and critical thinking skills.
• You are dedicated to life-long learning.
• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism You possess excellent interpersonal skills and are able to interact at all levels of an organization and a diversity of people.
• Your superb team working skills enable you to contribute positively to a team environment.
• You demonstrate a strong commitment to excellence.
• You show a strong commitment to community involvement.
• You have a working knowledge and appreciation for the priority of safety in applied education programming and the workplace.
• You have specific technical occupational knowledge and skill in tracking, creating reports, manipulating data, setting up and overseeing shared files using OneDrive and Sharepoint.
• You have strong project management skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to organizing the flow of information, workload planning, event planning and logistics.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• You have proven records and information management skills and abilities specifically related to record management and maintaining confidentiality.

Are you interested?

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.