Maintenance Clerk - Wes 23134 [Nova Scotia Provincial Housing Agency]

Maintenance Clerk
Western District
Location: Middleton, Nova Scotia
Type of Employment: Full-time, Casual (up to 3 months)
Union Status: NSGEU Local 25
Competition #: WES 23134
Closing Date: August 24, 2023
About Our Opportunity
Under the direction of Maintenance Supervisor, the Maintenance Clerk is responsible for typing, filing and indexing general correspondence, reports, work orders, material requisitions, tracking vacant units and rent ready status, and purchase orders, contracts and other records of the Maintenance department. The incumbent is responsible for receiving, recording and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules and establishing and maintaining all other Maintenance department records.
Responsibilities

• Receive and record tenant complaints, prepare work orders and take other appropriate action as required.
• Establish and maintain an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Establish and maintain project and unit maintenance files.
• Maintain records for NSPHA equipment and schedule routine maintenance for snow blowers, lawn mowers, etc.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.

Qualifications

• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
• Strong keyboarding skills with working knowledge of Microsoft Office and Yardi Property Management software.
• Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Communication skills, both verbal and written.

Assets

• Have experience using Yardi Property Management Software
• Possess current Emergency First Aid and WHMIS certifications.

Competencies required at this level of work are Organizational, Time-management, Teamwork and Adaptability to change.
If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver's abstract, and confirmation of education credentials.
Equivalency
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Are you interested?
Benefits
Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.
Classification: CL 18P
Salary Range: $23.24 to $26.00 Hourly
Work Week: 35 hours
Note: This is not a Civil Service position.
We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.
To Apply
Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.
Our Preferred Method Of Applying Is Through Career Beacon.
Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.