Legal Assistant [Health Association Nova Scotia]

Health Association Nova Scotia is a not-for-profit, non-government, membership-based association with over 60 years' experience in delivering shared services, policy support and expertise our customers can count on. Serving over 130 organizations from across the province of Nova Scotia, our core fee-for-service/cost recovery services are Clinical Engineering Services, Labour Relations and Compensation Analysis, Group Benefits Solutions and Shared Financial Services. The Health Association also provides policy support to its continuing care members and is a joint sponsor of the Nova Scotia Health Employees' Pension Plan.

LEGAL ASSISTANT - Disability Team - FULL TIME, PERMANENT

Group Benefits Solutions (GBS) provides benefits to over 43,000 health care workers and retirees. We are the largest provider of benefits in Nova Scotia's health system, offering a broad range of Employee Benefit Plans, including Group Life, Health, Dental, a self-insured Long Term Disability Plan (LTD), and a menu of optional benefits.

Position Scope

This position is a full time, permanent position, reporting to the Director, Group Benefits Solutions (GBS). This role is unique and will work with a team of professionals within the GBS department's Disability unit as well as the Long Term Disability Board of Trustees.

Role

65% of the role will provide support to the legal team (Legal Counsel and Disability Program Manager) in legal matters as follows

• Assisting Legal Counsel in the preparation of documents and coordinating service and filing of proceedings with agencies and courts.
• Monitoring and organization of legal files, including evidence gathering.
• Assist the legal team.
• Scheduling and coordinating discoveries, mediations, other litigation matters and other court-designated hearings.

An additional 15% of the role is provide support to the Director as follows:

• Provide administration backup support for the remainder of the GBS team as needed.
• Calendar management for the Director and provide general administration support from time to time.

The remaining 20% of the role is to update and maintain governance policies working closely with the Manager GBS and to act as recording secretary for the Board of Trustees (approximately 6 meetings annually).

Qualifications & Experience

• In-depth knowledge of legal terminology, court rules and procedures.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Publisher, Outlook, Teams, and SharePoint).
• Legal Assistant Diploma or equivalent with minimum of 3 years experience as litigation legal assistant.
• Experience in records retention, filing and general office procedures.
• Strong attention to detail and superior keyboarding, proofreading with a sharp eye for detail and accuracy.
• Knowledge of governance policies and support as it applies to Boards and Committees is considered a strong asset.

Qualities & Abilities

• Strong time management, organizational and multitasking skills, and the ability to prioritize and work under pressure to meet strict timelines.
• The ability to work and make decisions independently with sound judgement.
• The ability to provide outstanding customer service to our members and their employees.
• A 'can-do' team player who can offer initiative and enthusiasm to our strong team environment.
• Well-developed communication skills, and skills in interpersonal relationships.
• A self-starter who can work with little supervision while meeting all job demands.

We offer a competitive salary and competitive benefits, as well as the NSHEPP defined pension. As an organization that supports a diverse workplace, Health Association Nova Scotia welcomes people from all ethnicities, genders, sexual orientations, age, religion, physical and mental abilities, family status, and political belief and affiliation

Application deadline is September 10, 2023 at 4:00 pm

Qualified applicants are invited to submit their resume and covering letter in confidence to [email protected].

Health Association thanks all applicants for their interest; however only those selected for interview will be contacted.