Event & Administrative Assistant Jobs

About the Job

The Magen Group is looking for an administrative assistant/event specialist/all around go getter! We have an amazing opportunity available for the right person to join our forever growing team. If you have a passion for the events industry, are organized and reliable this might be the job for you! We offer onsite real work experience with lots of room to grow your career.

Primary Responsibilities

• Develop and oversee events.
• Book talent, including musicians performers, dancers, DJs, and MCs.
• Calculate budgets and ensure they are adhered to.
• Perform any and all duties required in day-to-day operations of Magen Group.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Conduct research, make site visits, and find resources to help the client make decisions about event possibilities.
• Visit the venue to plan the layout of production/event requirements
• Develop and maintain excellent client relationships through friendly and prompt communication.
• Take notes during meetings.
• Perform other related duties as directed by the CEO & team.
• Serve as liaison with vendors on event-related matters.
• (Admin work/helping create marketing materials such as newsletters etc.)
• Edit and design promotional materials.
• Prepare presentations.
• Assist with managing on-site production and clean up for events as necessary.

Job Requirements

• Excellent organization skills and experience with project management.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Excellent time management and communication skills required; including writing, proofreading skills, and speaking.
• Bachelor’s degree in business, marketing or equivalent or a college diploma with a focus in marketing and/or events, preferred.
• Ability to accomplish projects with little supervision.
• Proficient using the Web to conduct research, event administration and procurement as well as with the latest versions of Microsoft Outlook, Word, Excel, PowerPoint and Photoshop.
• Valid Ontario Class G driving license and reliable access to vehicle, preferred.
• Fantastic customer service ethic and high expectations for quality.