Administrative Assistant/Remote Jobs

Do you love interacting with clients and consider yourself extroverted? Do you love doing many different things as part of your daily tasks? Are you a polished individual with impeccable attention to detail and excellent communication skills? Do you have 2+ years of experience working as an administrative assistant or previous experience working in a corporate setting and the ability to work remotely and still be a good team player?
If so, we have an AMAZING opportunity for you. We are looking for an Administrator assistant to join a dynamic and fast-growing law firm focused on providing exceptional immigration solutions to clients worldwide.
In this role, you will provide comprehensive administrative support to the Accounting Department and to the partners of the firm, assisting with client billing, data
entry, working with Excel spreadsheets, day-to-day operations and ensuring the efficient functioning of our remote workforce.
This position is fully remote, and we welcome candidates Canada-wide,
You can apply directly to the job posting and send your resume directly to [email protected] with a brief synopsis of why you think you’d be a right fit for this role.
Advantages

• Company provide all equipment such as laptop
• Remote work model (you can reside anywhere in Canada )
• Collaborative and supportive work environment.
• Health Benefits package available after a 3-month probationary period
• Two weeks of vacation and five sick days

Responsibilities

• Creating and monitoring client billing, including the generation of invoices from SalesForce and Microsoft Excel, manipulation of PDF documents and allocation of

payments.

• Assist with organizing and maintaining electronic records.
• Support remote team members, addressing their administrative needs and inquiries.
• Collaborate with team members to ensure the timely completion of assigned projects and tasks.
• Assist with document preparation, formatting, editing, and proofreading.
• Conduct research, compile data, and prepare reports, presentations, and spreadsheets as required.
• Handle incoming and outgoing correspondence promptly and professionally.
• Enter data into a client management and accounting platform using SalesForce.

Provide executive assistance to the Partners of the firm:

• Maintain confidentiality of sensitive information and adhere to company policies and procedures
• Manage and maintain partners' schedules, appointments, and travel arrangements.
• Perform general administrative duties such as data entry, filing, and office supply management.
• Coordinate and schedule meetings, conference calls, and virtual events.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• High attention to detail and accuracy.
• Dedicated office space is required ( you are constantly meeting clients and customers virtually )
• Ability to work independently and manage multiple tasks simultaneously.
• Proficient in using Microsoft Office Suite (Word, PowerPoint, Outlook) and other relevant software.
• Demonstrated problem-solving skills and the ability to take initiative.
• Highly proficient working with Excel Spreadsheets.
• Proficient in using remote collaboration tools, such as video conferencing platforms,
• Strong interpersonal skills and the ability to work effectively with team members at all
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.

Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.
Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.
For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.