Receptionist/Administrative Assistant Jobs

If you are interested in working in a fast-paced, multi-disciplined company, are enthusiastic, dedicated and interested in a career as a Receptionist/Administrative Assistant, then you will enjoy this opportunity in our Thunder Bay office.

About Us

Over the past 30 years, KGS Group has grown to be a large employee-owned engineering consulting firm, with our head office based in Manitoba and offices across North America. We’re multi-disciplinary and have led significant public and private projects across Canada and internationally.

Our highly experienced team of engineers, scientists and technologists are dedicated to excellence in engineering and project management. We provide a complete range of engineering services for nearly every market, including energy, infrastructure, industrial, environment and buildings and spaces. The Administration Department in Thunder Bay provides valuable support to the Thunder Bay team and the rest of the organization. We work together, creating innovative solutions for our clients in a friendly, collaborative work environment. It’s a place where you can apply your abilities and contribute to challenging and meaningful projects all throughout Canada.

The Role

The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering incoming calls, greeting clients or visitors in an efficient and courteous manner, general office support and assisting in other administration jobs as required.

Responsibilities include but are not limited to:

• Receive calls
• Greet clients in a respectful and courteous manner
• Provide administrative support services to leadership team and other employees
• Work with MS Word, Excel, Adobe Acrobat, Visio and Outlook on a regular basis to assist with the preparation of reports and proposals.
• Receive and send out courier packages
• Print proposals and reports in accordance with client requests.
• Event plan for conferences, training activities and special events
• Coordinate travel arrangements
• Provide administrative support for the development and submission of time sensitive documents including reports, proposals, letters, memos and presentations.

About You

You have a professional manner, excellent organizational, interpersonal and communication skills combined with the flexibility to meet deadlines and changing priorities. You are technologically savvy with the ability to learn new systems and adapt to change quickly. You are also proficient in Microsoft Office applications as well as Adobe Acrobat. While previous reception experience in a busy environment is preferred, the right candidate would be accepted without previous experience.

Hours of Work: 8:30 a.m. - 5:00 p.m. (40 hours per week)

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.