Corporate Receptionist / General Executive Assistant

Our client is seeking an experienced Corporate Receptionist and Administration Assistant to join their team. The ideal candidate will be responsible for managing the front desk, providing administrative support to senior executives, and coordinating office activities, such as conference and meeting room bookings.

This role requires exceptional MS Office proficiency as well as experience in both receptionist and administrative assistant roles.

Key Responsibilities:

• Manage conference room scheduling and set up
• Receive and distribute mail and packages
• Greet and welcome visitors in a professional and courteous manner
• Assist executives with administrative tasks such as calendar management, travel arrangements, and expense reports
• Coordinate office activities, including managing office supplies, liaising with vendors, and coordinating office events
• Provide Executive Assistant level support, including conducting research, preparing presentations, and managing projects
• Perform general administrative duties such as filing, data entry, and organizing documents
• Answer and direct incoming phone calls to appropriate personnel

Qualifications:

• Bachelor's degree in Business Administration or related field preferred
• Strong organizational and time management skills
• At least 2 years of experience in a receptionist role, preferably in a corporate environment
• Exceptional MS Office proficiency, particularly in Outlook, Word, and Excel
• Ability to work independently and manage multiple tasks simultaneously
• Excellent communication and interpersonal skills
• At least 2 years of experience in an administrative assistant role, with Executive Assistant proficiency

** This is an on site role. The incumbent will be required to work 8am - 5pm, in office, daily. The office is located near Union Station.

If you meet the qualifications and are interested in this exciting opportunity, please submit your resume to [email protected]