Executive Administrative Assistant Jobs

The Law Office of Calvin Goldman, K.C. is a prestigious law firm located in Downtown Toronto, just a short walk away from Toronto City Hall and St. Patrick Station. We are currently seeking an exceptional and detail-oriented Executive Administrative Assistant to provide comprehensive support to the Principal of the firm, Cal Goldman.

Responsibilities: As an Executive Administrative Assistant, you will be responsible for a wide range of essential tasks, including but not limited to:

• Handling document management tasks such as printing, copying, and scanning.
• Efficiently monitoring emails, keeping track of deadlines, and managing correspondence that requires responses.
• Conducting law clerk research for ongoing cases (subject to a separate law clerk billing rate).
• Arranging travel plans and accommodations.
• Scheduling and coordinating Zoom calls, meetings, reservations, and other appointments.
• Providing basic tech troubleshooting and support as needed.
• Maintaining accurate records of firm expenses and facilitating online purchases for firm-related matters.
• Assisting in the preparation for calls by printing hard-copy client files and organizing relevant documents.
• Transcribing dictated emails and composing drafts for communication with clients.

Qualifications: We are seeking candidates with the following qualifications and attributes:

• Strong written and verbal communication skills.
• Legal or professional services experience is considered an asset
• Proven experience in an administrative role, preferably in a law firm or legal setting.
• A diploma or certificate in law clerk studies or office administration is preferred, but not required.
• Exceptional organizational skills and the ability to manage multiple tasks with meticulous attention to detail.
• Proficiency in Microsoft Word and Outlook, email management, and scheduling tools.
• Basic tech troubleshooting abilities.
• A proactive and self-motivated approach to work, with the ability to take initiative and solve problems independently.

Schedule and Compensation:

• The salary for this position ranges from $20.00 to $25.00 per hour, depending on experience and qualifications.
• This is a full-time position with flexible working hours, typically from 10:00 AM to 6:00 PM EDT.
• Paid training will commence the week of July 10, 2023 with in-office training and Zoom sessions. The hired candidate is expected to be full-time by September 2023. The position will be 25% remote.

Benefits:

• Casual dress code.
• Opportunity for remote work.
• Basic insurance coverage, including health, dental, and vision benefits.
• Discounted or free food options.
• Flexible schedule arrangements.

Education and Work Location:

• The work location for this role is in person at our office in Toronto, ON. Candidates must either be able to reliably commute or plan to relocate before starting work.
• A bachelor's degree is preferred but not required.

Join our esteemed law firm and become an integral part of our professional team. If you are a motivated and detail-oriented individual with excellent administrative skills, we invite you to apply for the position of Executive Administrative Assistant at The Law Office of Calvin Goldman, K.C.

To apply, please submit your resume and a cover letter detailing your relevant experience to [email protected]. We look forward to reviewing your application.