Executive Administrative Officer Jobs

Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items, keep the IT team’s SharePoint updated

Manage strategic, confidential, and sensitive materials.

In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).

English is requirement / Bilingual – English & French considered an asset

Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.

Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

·Exceptional organizational and time-management skills.

·Bachelor's degree in business administration, finance, or a related field preferred.

·Proven experience as an executive administrative assistant, with at least 3 years of relevant experience.

·Strong computer skills, including proficiency in Microsoft Office and accounting software (e.g., QuickBooks).

·Excellent verbal and written communication skills.

·Strong interpersonal skills and a professional demeanor.

Manage office supplies, including ordering and distribution.

At least five years of related administrative support experience is required.

Strong interpersonal skills: problem solving, customer focused, approachability

Excellent organizational skills: planning, priority setting and managing through systems

Excellent communication skills in both English and French is required

Expert knowledge of Windows and all Microsoft Office products

Oversees catering, supplies and vender management

5 years of experience as an executive assistant

Medical and Dental Insurance is offered

Support the CEO’s agenda and organize by priority

Organize all work travel itineraries

Responsible for all communication and correspondence for the CEO (emails-phone calls, letters)

• Completion of a College Degree. A focus in Finance and/or Project Management , an asset.

• Previous experience as an Executive Assistant; experience in a professional services firm, an asset.

• Need to have 2 years’ Experience

• Maintain accurate records of meetings

• Need to Setup new clients on internal software

• Need to Track, update and maintain client information

Manage multiple deadlines and work well under tight timelines or changes in priorities.

3-5 years of prior experience as an Executive Assistant.

3-5 years of experience with corporate governance.

Prior experience within a First Nations or Indigenous organization.

Prior experience supporting a CEO and Board of Directors.

Strong communication and interpersonal skills.

Excellent time management skills and ability to multitask and prioritize work.

Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.

Knowledge of office administration responsibilities, systems, and procedures.

High attention to detail and organization with strong administrative, follow-up, and reporting skills.

Excellent written and verbal communication skills.

Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit setting an asset.

·Assist the Executive Director with event coordination, meeting planning, calendar management and expense coordination.

·Update member logos and coordinate with other managers to ensure logos are accurate

·Manage inbound and outbound customer service requests received through the Container Program and Obsolete Collection phone line.

·Assist with filing systems and data entry as required.

·Minimum of 5 years relevant experience supporting senior team, with experience in a professional office environment

·Strong oral and written communication skills

Management of documentary bundles as the litigation develops in preparation for Employment Tribunal hearings

Filing, labelling and locating documents within with our document management system (CMS)

Supporting the wider GLD’s business management community

Experience of working with the full range of Microsoft Office Suite products.

Providing legal advice on policy development

Handling high profile public and private law litigation including inquiries and inquests

Bachelor's degree or equivalent experience

Strong written and verbal communication skills

Answer and direct all incoming phone calls

Establish communications between customers and executives

Ability to work in high intensity, fast-paced environment

Includes but not limited to: calendar and email management, booking meetings, minute taking , organizing travel arrangements

includes but not limited to: calendar and email management, booking meetings, minute taking , organizing travel arrangements

Senior level officer is defined as but not limited to: President, Director, Manager, Chief

Qualifications, Knowledge, Skills and Experience:

Experience in the use of the IBC System (Hampshire's HR and financial management system)

Administrative lead for key functions and activities such as our Quality Management forum, High Cost Placements Panel and other key activities.

Computer literacy, including knowledge and experience of Microsoft Word, Excel, PowerPoint, Outlook and MS Teams.

Excellent organisational skills and ability to manage competing demands.

Ability to navigate SharePoint document management system

Excellent organizational and time management skills.

Ability to meet deadlines and manage a variety of requirements and priorities concurrently.

Strong computer skills – extensive knowledge of Excel, Word, PowerPoint, and Internet tools.

Integration of our services, creating a seamless experience

You are meticulous, take details seriously and have strong organizational skills.

You care about people, and you have above average interpersonal skills.

Excellent organizational, time management, and problem-solving skills.

Manage the executive team's calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.

Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).

Manage special projects as assigned by the Senior Leadership team.

Minimum of 2 years of experience in an administrative or executive support role.

Ability to prioritize tasks and manage multiple projects simultaneously.

Superior time management skills with ability to multi-task/prioritize and work under tight timelines.

Minimum of two years of experience as an Office Manager.

Demonstrate expert collaboration and communication skills and can navigate a team environment to share knowledge, influence best-practices, and coordinate workflow.

Manage the annual office services budget of $1.3M.

Completion of High School or general education degree (GED).

Minimum of 3 years of experience creating strategic communication for executives.

Work conditions and physical capabilities

Review, evaluate and implement new administrative procedures

Delegate work to office support staff

Establish work priorities and ensure procedures are followed and deadlines are met

Carry out administrative activities of establishment

Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Manage and maintain executives' schedules.

2-3 years experience in a dynamic work environment.

Previous experience providing executive or high level admin support.

Knowledge of accounting principles considered an asset.

Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.

- Excellent organizational and time management skills.

- Perform general office management tasks, including ordering supplies and maintaining office equipment.

- Prepare and edit correspondence, data entry as needed.

- Proven experience as an Administrative Assistant or similar role.

- Exceptional communication and interpersonal skills.

Are you organized, detail-oriented, and passionate about providing exceptional administrative support?

·Assist in the administration of the performance management process

·Manage personal duties as required

·Reconcile group benefit and other organizational information for accuracy

·Must have a 2-4 years progressive administrative experience in a relevant industry.

·Previous experience in a manufacturing environment preferred.

·Superior English written and oral communication skills.