Executive Administrative Assistant Jobs

Job Title: Executive Administrative Assistant with Accounts Receivable Component

Company: Creative GOAT

Location: Sudbury, ON

Position Type: Full-time (Monday to Friday, 8:00am to 3:30pm)

About Us:

Creative GOATis a product design, engineering, and manufacturing studio with an online platform that helps entrepreneurs, facilities, industrial companies bring product ideas from concept to reality and grow sales. We work closely with our customers so that we can provide the highest level of service they deserve. We are seeking a detail-oriented and versatile Executive Administrative Assistant with a focus on Accounts Receivable to join our team and support our executive leadership.

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In this multifaceted role, you will serve as the right hand to our executive team while also playing a crucial role in managing accounts receivable functions. This position requires exceptional organizational skills, strong financial acumen, and the ability to handle a wide range of administrative responsibilities.

Responsibilities:

Executive Administrative Assistant:

·Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, and making travel arrangements.

·Prepare and edit correspondence, reports, and presentations for executive review.

·Serve as the primary point of contact for internal and external stakeholders.

·Coordinate and organize special events, meetings, and conferences.

·Maintain confidentiality and handle sensitive information with discretion.

·Assist with general administrative tasks and projects as needed.

Accounts Receivable:

·Generate invoices for products or services rendered to clients accurately and in a timely manner.

·Monitor accounts receivable balances and follow up on overdue payments.

·Collaborate with clients to resolve billing inquiries and discrepancies.

·Maintain accurate records of all transactions and communications related to accounts receivable.

·Prepare and send monthly statements to clients.

·Assist in reconciling accounts and preparing financial reports.

·Work closely with the accounting team to ensure accuracy and compliance.

·Perform other accounts receivable-related tasks as required.

Qualifications:

·Bachelor's degree in business administration, finance, or a related field preferred.

·Proven experience as an executive administrative assistant, with at least 3 years of relevant experience.

·Familiarity with accounts receivable processes and principles.

·Strong computer skills, including proficiency in Microsoft Office and accounting software (e.g., QuickBooks).

·Excellent verbal and written communication skills.

·Exceptional organizational and time-management skills.

·Detail-oriented with a focus on accuracy in financial transactions and administrative tasks.

·Ability to handle confidential information with discretion.

·Strong interpersonal skills and a professional demeanor.

·Positive attitude and a proactive work ethic.

How to Apply:

• If you are a dedicated and versatile professional with experience as an executive administrative assistant and an interest in accounts receivable, we invite you to apply with Creative GOAT. Please submit your resume, a cover letter outlining your relevant experience and skills, and any certifications you hold to [email protected].