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Executive Assistant/Hr Specialist
Company | East End Cooperative Ministry (EECM) |
Address | Mississauga, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-08-25 |
Posted at | 9 months ago |
Executive Assistant, HR Specialist
Job Type: Full-time, on-site position
Schedule: Monday – Friday, 8:00am – 5:00pm
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- Coordinate travel itineraries and ensure alignment with organizational policies and budgets.
- Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.
- Stay up to date with travel regulations, visa requirements, and travel advisories.
- Assist in organizing and prioritizing daily activities and responsibilities.
- Maintain executives' calendars, schedule meetings, and coordinate appointments.
- Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
- Maintain databases, records, and ensuring easy retrieval of information.
- Prepare and edit documents, reports, and presentations with accuracy and attention to detail.
- Act as a liaison as needed between executives, clients, and internal staff, facilitating effective communication.
- Coordinate meetings, conference calls, and video conferences, ensuring smooth logistics.
- Support the execution of special projects, such as process improvements.
- Support in any legal matters, insurance policies and renewals, and business award application.
- Assisting with corporate buying, tender applications, and bid qualifications.
- Oversee employee benefits, including health insurance, retirement plans, and paid time off.
- Manage recruitment and onboarding process for new hires to include orientation and employee documentation completion.
- Maintain accurate employee records, including personnel files, attendance records, and payroll information.
- Stay up to date with changes in labor laws, safety regulations, and HR best practices and ensure compliance.
- Manage employee relations and provide guidance and counseling to employees as needed.
- Process payroll and ensure accurate and timely payment of wages, including overtime and bonuses.
- Assist in organizing corporate events and/or conferences.
- Build and manage social and/or extracurricular events or activities to engage all team members to participate to help boost morale, employee productivity, and teamwork within the workplace.
- Order and maintain office supplies, equipment, and inventory.
- Coordinate office maintenance and repairs as needed.
- Significant experience with office management, various HR functions, and daily operations.
- Ability to manage multiple tasks and projects, meet deadlines and manage schedules.
- Strong computer skills are essential (high level skills with Microsoft Office products to include Word /Excel/PP).
- Excellent organizational skills, strong detail-oriented and time management skills, proven ability to organize complex processes involving multiple, detailed tasks and multiple inputs.
- Ability to work in an environment that changes rapidly to fit business needs and the ability to multitask are a must.
- Excellent verbal and written communication skills, interpersonal skills, and the ability to build value-added relationships with individuals at all levels.
Job Type: Full-time, on-site position
Schedule: Monday – Friday, 8:00am – 5:00pm
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