Hr Admin Assistant Jobs

Job Number: 60073

Group: Cosma International

Division: Massiv Automated Systems

Job Type: Permanent/Regular

Location: BRAMPTON

Group Description

Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.

Role Summary

MASSIV Automated Systems, an advanced technology-based division of Magna International Inc., specializes in the design and build of automated/robotic assembly lines for the automotive industry. Our areas of expertise include hemming (robotic and table top), laser welding, and assembly line welding. Our customers include other divisions within Magna and the Original Equipment Manufacturers (OEMs) such as General Motors, Chrysler and Ford.

We are a true global supplier to the automotive industry! Our assembly lines provide a diverse range of automotive products such as doors, hoods, liftgates and underbody parts to customers in Canada, the United States, Mexico, Asia and Europe.

The HR Administrative Assistant plays a crucial role in supporting the Human Resources department by assisting with various administrative tasks and ensuring the smooth operation of HR processes. This role requires a detail-oriented individual with excellent organizational and communication skills.

Key Responsibilities

• Administer all promotional/employee discount programs, incl. reconciliation of payments as required.
• Offer administrative aid to the Human Resources Manager.
• Order departmental office supplies as required.
• Prepare new employee orientation packages as required.
• Help organize and coordinate employee engagement events, workshops, orientation and training sessions.
• Assist in preparation and participate in monthly employee communication meetings.
• Perform other related duties as required.
• Report all unusual circumstances and actively participate in and support Continuous Improvements.
• Assist in the development/continuity of HR services.
• Abide by and promote all handbook/divisional/legislative/corporate policies and procedures.
• Open as required, sort and distribute incoming company mail.
• Assist in health and safety initiatives by distributing safety materials and promoting awareness.
• Maintain Communication Boards and Poster Program.
• Provide assistance to new employees upon arrival (ie. local services, set up temp. medical coverage, accommodation, SIN's/Health Cards, etc.) in accordance with divisional relocation policy.
• Maintain safety boot and safety glasses spreadsheets, sign off invoices and follow up as required.
• Perform various administrative tasks including preparation of correspondence, reports, set up and maintenance of files, employee records, etc.
• Assist in tracking compliance requirements such as training certifications and employment eligibility verifications.
• Consult HR Manager if you are not 100% sure how to perform tasks in a safe manner.
• Maintain form trays throughout plant and ensure sufficient supply forms at all times.
• Perform assigned tasks in a safe manner and follow all safety rules, standards and procedures at all times in all areas.
• Coordinate and record training activities in accordance with training requirements.
• Serve as the initial point of contact for HR-related inquiries from employees, redirecting as necessary.
• Direct all disciplinary or significant matters of employee quality of work life to the HR Manager.
• Ensure that your work area is kept clean, tidy and organized at all times.
• Follow all ISO Standard Operating Procedures to ensure world class quality products are supplied to our customers.
• Responsible for data entry of all employee change records (Workday and various spreadsheets).

Key Qualifications/Requirements

• Strong organizational and time-management abilities.
• Ability to handle multiple tasks and prioritize effectively
• Basic knowledge of HR practices and employment laws
• Problem-solving attitude and customer service orientation
• Proficient in Microsoft Office and Workday.
• Bachelor's degree in Human Resources, or a related field (or equivalent work experience).
• Excellent communication and interpersonal skills.
• Prior experience of at least 1 years in an HR admin role, preferably in the automotive industry.
• Attention to detail and the ability to maintain confidentiality.
• Adaptable and willing to learn and take on new tasks.

Additional Information

• Accommodations for disabilities in relation to the job selection process are available upon request.
• Office and shop floor environment
• Overtime hours may be required

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.