Junior Admin/ Document Controller - Nuclear

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®.

Your Role

We are currently seeking a Junior Administrative Support/Document Controller for our Pickering, ON office. Note that the hours of work for this position will be from 12:00pm – 9:00pm EST. The selected candidate will also perform quality checks on all incoming and outgoing documents based on our quality procedures and oversee day to day document control operations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Organizes and prioritizes assignments and takes initiative to follow through on pending items.
• Responsible for ensuring that all documents are stored in the proper locations.
• Provides day to day administrative tasks: Edits and proofreads correspondence and reports, as well as prepares a wide range of administrative documents
• Organizes workflow to ensure that documents and packages are submitted on time prior to the documents submission due date.
• Researches questions and problems regarding departmental policies and procedures.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Creates, updates and maintains files, inventories, records, and other documents.
• Provides routine document control support, such as assisting others and resolving and/or referring a range of document problems and inquiries.
• Maintains and updates electronic filing tracking system. Quality checks documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
• Perform QA checks on all outgoing docs based on our Quality Procedures.

Qualifications

• Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
• Must be able to obtain security clearance
• 2+ years of Administrative and/or Document Control experience is considered an asset.
• Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes and shredders.
• Excellent communication skills - both written and verbal; strong listening skills
• Effective problem-solving skills.
• Experience with VenDM is considered an asset
• Experience in an engineering consulting firm is considered an asset.
• Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access and PowerPoint and Adobe. Testing will be required.

Additional Information

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational and security) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

As this position may be serving clients that have COVID-19 vaccination requirements for site access, we will be confirming your eligibility to comply with this requirement.

About Tetra Tech

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women; First Nations Metis and Inuit persons; members of visible minority groups; and persons with disabilities. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization: 705 PWR